Admin Assistant

About the Role

We are seeking an Administrative Assistant to provide administrative assistance to our Office Administrator within a fast‑paced law firm environment. The position is on‑site in our San Francisco office five days per week.

If you are a motivated professional looking for a long‑term fit where you can grow in a role, you will be valued and empowered at Wilson Elser.

• Provide administrative support to the Office Administrator and assist with daily office operations.
• Manage calendars, prepare correspondence, reports, presentations, and other business documents.
• Draft, prepare, and distribute meeting agendas and related materials.
• Assist with employee communications and reminders.
• Assist with basic financial and administrative processes, vendor invoices, expense reports, and other administrative paperwork.
• Assist with the preparation of onboarding documentation for new employees.
• Assist with scheduling and coordination of new attorneys’ photo sessions.
• Assist with coordination of meetings, conferences, training sessions, and office events, including scheduling and room reservations.
• Help organize firm office events, training sessions, and employee engagement activities.
• Assist with file inventory and comply with file storage processes.
• Serve as backup support for other general administrative duties and provide cross‑functional support as needed.

• Must have a high school diploma.
• Strong computer and keyboarding skills with proficiency in MS Office Suite and document management systems.
• Attention to detail and organizational skills are critical.
• Clear and effective communication skills, both orally and in writing.
• Must be able to multitask and successfully manage a variety of demands daily.
• Must be able to work independently and be proactive.
• Good problem‑solving, planning, confidentiality, and time‑management skills are important.
• Ability to work well in a team environment.

Salary Range: $65,000 – $95,000 USD

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally. This position is considered full‑time and therefore qualifies for benefits including a 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance.

• Benefits:
  Outstanding benefits package, including 401(k) match and generous PTO plan.
• Career Growth:
  Ample opportunities for professional development and advancement.
• Employee Perks:
  Access to corporate discount plans and other benefits.

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm’s policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicant’s race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, stalking, past or present service in the uniformed services, or any other characteristic protected by law.