Hospitality Coordinator

Summary / Job Purpose

Provide administrative & operations support to the Hospitality department including, but not limited to: customer service, coordinating departmental tasks, assisting in the planning and execution of company events, providing reports and spreadsheets, and assisting with commuter transportation programs.

• Provide general administrative and day-to-day operations to the Hospitality department.
• Handle administrative needs of the Hospitality team as requested.
• Assist with the planning and organizing of company events.
• Coordinate with catering staff to ensure that all details of catering events are handled.
• Produce and edit moderately complex to complex correspondence, documents and reports using Word, PowerPoint, Excel.
• Prepare mailings and distributions.
• Participate in the safety emergency evacuation team program.
• Comply with all company health & safety policies and procedures.
• Maintain the Hospitality Intranet pages and update guidelines and work instruction procedures.
• Assist with planning and executing transportation for corporate events.
• Support transportation compliance of reporting, data and service levels.
• Aid in maintaining the electric vehicle charging program.
• Support the campus commuter shuttle program.
• Oversee the breakroom operation which includes a snack program.
• Ensure that all hospitality activities are completed within a timely manner and meet expectations.
• Other duties as assigned.

No supervisory responsibilities.

• High school diploma or GED and 4 years of related experience; or
• Associate degree in a related discipline and 4 years of related experience; or
• Bachelor of Science/Arts in a related discipline; or
• Equivalent combination of education and experience.

• Strong computer skills, well-developed knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and Internet research capabilities.
• Ability to multi-task, organize and prioritize time‑sensitive tasks and display effective, independent project management skills.
• Ability to use sound judgment and initiative in resolving problems and making recommendations.
• Enthusiasm for providing the best possible customer service with a high level of organizational skills.
• Exude very helpful and energetic qualities with a positive attitude.
• Detail‑oriented.
• Demonstrates tact, diplomacy, respect, and confidentiality; approachable and interacts professionally; builds business relationships based on mutual respect.
• Proactive; ability to work independently and in a team with minimal supervision.
• Responds well to shifting priorities by maintaining flexibility and professionalism.
• Anticipates and takes initiative to problem‑solve and recommend and implement process/project improvements.
• Understanding of departmental procedures and processes; can act as an information source on departmental operations and policies.
• Current knowledge of relevant desktop systems and software and ability to apply them to improve department effectiveness and execute daily and ongoing projects.

The office is a modern, open‑plan space that fosters collaborations and creativity. Teams work closely together, sharing ideas and solutions in a supportive atmosphere. All necessary equipment, including dual monitors and ergonomic chairs, are provided to ensure a comfortable workspace. Travel is not required.

Base salary range: $86,000 - $121,500 annually. Compensation may vary by geographic region. In addition to base salary, Exelixis offers a comprehensive benefits package including a 401(k) plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Employees are eligible for discretionary annual bonuses and, for field sales staff, sales‑based incentive plans.

Opportunities to purchase company stock and long‑term incentives are also available. Benefits include 15 accrued vacation days in the first year, 17 paid holidays, and up to 10 sick days per year.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Exelixis