Legal Administrative Assistant

Description

We are looking for a detail-oriented Legal Administrative Assistant to support attorneys and office operations in San Francisco, California. This role combines legal document preparation, calendar and meeting coordination, client-facing administrative support, and expense and time-entry assistance. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities while maintaining a high level of professionalism and accuracy.

Hours and Office

Schedule:

10:00am - 6:00pm PST, 35-hour standard work week. 5 days onsite to begin and then potential to switch to hybrid 3-days onsite after 90 days.

Responsibilities:

+ Do legal documentation - create TOA/TOCs, create binders, files, photocopying and scanning, etc.

+ Coordinate conference rooms and meeting logistics for attorneys, clients, and internal teams.

+ Welcome visitors professionally and help organize in-person and virtual meetings to ensure a smooth client experience.

+ Monitor monthly expenses, prepare reimbursement and expense reports, and assist with corporate card administration.

+ Arrange business travel and related itineraries while ensuring schedules and reservations are accurate.

+ Draft, format, proofread, and finalize legal correspondence, filings, and other documents at the direction of attorneys.

+ Handle document production tasks such as scanning, copying, binding, filing, faxing, and assembling organized case or transaction materials.

+ Create and maintain matter files, client intake forms, engagement documents, binders, tables of contents, and tables of authorities.

+ Support attorneys with administrative tracking, including bar memberships, court admissions, time entry, prebill revisions, and cover letter preparation.

+ Complete limited non-billable research, provide backup assistance to administrative staff, and contribute to special assignments as needed.

Requirements

- At least 2 years of legal administrative experience required; prior experience in a law firm environment.

- Strong verbal and written communication skills with the ability to interact effectively with attorneys, clients, and staff.

- Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, as well as document management systems.

- Working knowledge of standard office equipment and administrative tools.

- Demonstrated ability to organize competing priorities with careful attention to detail and follow-through.

- Able to work independently while collaborating effectively within a team setting.

- Experience supporting expense processing, administrative coordination, or related office support functions is beneficial.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

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