Executive Assistant

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership within a mission-driven non-profit organization in San Francisco, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with discretion, and brings a detail-oriented approach to executive support. The role will focus on coordinating administrative operations, preparing high-quality materials, and ensuring leaders and board members are well supported in advance of key meetings and events.

Responsibilities:

• Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities.
• Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects.
• Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes.
• Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws.
• Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly.
• Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements.
• Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively.
• Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.