Senior Administrative Assistant

Carmel Partners
, one of the nation’s leading specialists in real estate investment management, with expertise in the investment, development, and construction of multi-family real estate, is seeking a Senior Administrative Assistant in our San Francisco, CA Office.

The Senior Administrative Assistant provides high-quality administrative support to multiple senior leaders and their teams, ensuring efficient day-to-day operations and effective coordination of priorities and schedules. This position plays a key role in managing complex calendars, coordinating meetings, and supporting administrative workflows that enable leaders and teams to operate at a high level.

This position requires strong organizational and execution skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Senior Administrative Assistant coordinates executive calendaring, travel, and expense management; supports internal and external meetings by scheduling, developing agendas, and documenting them; and contributes to team reporting and operational processes. The role partners cross-functionally to drive operational consistency and support both office-level and company-wide initiatives.

Here at Carmel, we don’t just invest in buildings, we invest in careers. If you don’t meet all of the qualifications listed for this role, we encourage you to monitor our career page for upcoming opportunities. We’re committed to assembling diverse teams with exceptional talent, and we strongly encourage individuals from a wide range of backgrounds to apply. Everyone’s career journey is unique, so let’s explore how you could be a great fit for our team!

• Proactively manage and optimize complex calendars, prioritizing meetings and resolving conflicts
• Manage executive and team/department calendars
• Coordinate and execute a high volume of meetings across multiple stakeholders and time zones, including scheduling, logistics, preparation, and onsite execution (room setup, materials, catering, and cleanup)
• Develop and distribute agendas and pre-read materials
• Assist in preparing and formatting presentations, reports, and meeting materials
• Attend meetings to capture notes, document decisions, and track action items
• Prepare, submit, and track expense reports in a timely and accurate manner
• Coordinate travel arrangements, including itineraries and logistics
• Plan and coordinate team off-sites, departmental events, and regional meetings
• Maintain organized digital and physical filing systems in compliance with company standards
• Partner with administrative team members to ensure seamless support and cross-coverage, including front desk support
• Serve as a professional point of contact for internal and external stakeholders
• Communicate with clarity, professionalism, and a high level of responsiveness
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information
• Adapt to and leverage evolving technologies, including enterprise AI tools

• 3-5+ years of administrative experience supporting multiple leaders
• Experience in real estate, private equity, professional services, or a related industry is preferred
• Exceptional organizational and time management skills
• Proven ability to proactively manage calendars, meetings, and administrative workflows
• Experience supporting meeting logistics, including agenda preparation, note-taking, and action item tracking
• Advanced proficiency in Excel and the Microsoft Office Suite (Outlook, Word, PowerPoint)
• Experience with expense management and scheduling tools (e.g., Concur, Zoom, MS Teams)
• Experience with Canva or similar design tools a plus
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Ability to work effectively in a team-oriented administrative model and provide cross-coverage as needed
• Notary Public preferred; may be required to obtain upon hire

• Deep intellectual curiosity and the desire to apply excellent skills to drive value and help create a cohesive team environment within the office
• Excellent organization and time management skills – able to…