Academic Program Services Coordinator

Academic Program Services Coordinator

Classification: Level 1 / Class Code 1635 / Non-Exempt / Full-Time / Represented / Benefitted

Anticipated Hiring Salary Range: $27.00 – $30.61/hour (commensurate with qualifications)

Under the direction of the Deputy Director of Academic Program Services, the Academic Program Services Coordinator is responsible for providing instructional, administrative and program support to faculty, faculty‑led research and other programmatic centers, including general administrative support to the academic program. The incumbent will demonstrate excellent customer skills, superior organizational skills, and maintain impeccable attention to detail. The role requires overtime, including evening or weekend work, to meet critical project deadlines and support event responsibilities.

• Coordinates and assists with day‑to‑day administration of faculty‑led programs/centers.
• Coordinates faculty center/program events (publicity, event logistics, developing materials, managing webpage, processing travel arrangements and reimbursements).
• Monitors and processes program budgets and expenditures and provides budget reports.
• Assists with data collection and data maintenance.
• Coordinates travel for faculty program directors.
• Maintains department/faculty academic program and faculty committee webpage.
• Undertakes other general administrative duties and assists with special projects related to centers and programs.
• Provides instructional and administrative support to faculty, including document preparation for research projects, examinations, presentations, reports, mailings, statistical reports, student evaluations, course readers, transcriptions, and other class materials.
• Provides administrative support to faculty committees as needed.
• Assists with faculty fiscal matters, research accounts, expense reconciliation and reporting.
• Coordinates and hosts special events with faculty.
• Assists with data collection and assessment efforts.
• Monitors and maintains faculty lounge and mailboxes.
• Assists in special administrative projects for Academic Program Services.

Education and Experience

• Bachelor’s degree preferred.
• Minimum of three years of related work experience in an Administrative or Program Coordinator role with increasing levels of responsibility.

Knowledge, Skills & Abilities

• Excellent verbal and written communication skills.
• High attention to detail, accuracy, and presentation quality.
• Excellent administrative and office support skills; ability to learn quickly in a fast‑paced environment and meet multiple deadlines effectively with good judgment in prioritization and time management; punctuality required.
• Advanced proficiency in Microsoft Excel, Word, Outlook, PowerPoint, with working knowledge of social media platforms and comfort using online tools such as Box, Doodle Polls, iContact, Canvas, Canva, Concur, Zoom, and Microsoft Teams; graphic design knowledge or experience preferred.
• Proven ability to work independently and as a team player.
• Proactive, creative, solution‑oriented mindset.

Health and Welfare Benefits

• Comprehensive medical, dental, and vision insurance coverage.
• Flexible Spending Accounts for transportation‑related, healthcare, and dependent care expenses.
• Employee Assistance Program.

Financial Future

• Life Insurance, Disability Insurance, and Legal Insurance.
• University of California Retirement Plan (defined benefit plan).
• Deferred Compensation Plans/Pre‑tax Retirement Savings Programs.

Work/Life Balance

• Fourteen paid holidays per year.
• Generous vacation and sick leave.
• Commuter Benefits Program.

This position has been designated as “sensitive” and requires a pre‑employment background check.

Applicants who meet the position requirements will be competitively evaluated to identify those whose experience and education most closely align with the needs of the College. The position is open until filled. Depending on the number and quality of applications, only stronger candidates may be contacted for an interview.

Equal Opportunity and Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require an accommodation to apply for a job. UC Law SF is an equal‑opportunity employer that strives to provide a diverse and inclusive environment. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.