Workplace Coordinator; Contractor, Part-Time

• The Go Fund Me  team is looking for a friendly, organized, and proactive Workplace Coordinator (Contractor) to be the heartbeat of our San Francisco office
• You’ll be the first face employees and guests see, and you’ll play a key role in keeping our workplace running smoothly, safely, and inclusively
• This role partners closely with our Workplace, IT, and People teams to create an exceptional in-office experience
• Serve as the welcoming point of contact for all employees, visitors, contractors, and candidates, creating a warm, inclusive first impression
• Manage visitor sign‑in using our visitor management system (e.g., Envoy or similar), issue temporary badge access, and notify employee hosts of arrivals
• Maintain a tidy, organized, and inviting reception area and lobby at all times
• Manage office supplies inventory and proactively reorder to avoid shortages; track spend within budget
• Oversee parking validation inventory — restocking, distributing, and tracking usage
• Support day‑to‑day office operations and help maintain a productive, well‑functioning workplace environment
• Receive, sort, scan, log, and distribute incoming mail and packages promptly
• Prepare and dispatch outgoing mail and packages via USPS, Fed Ex, UPS, or courier as needed
• Coordinate with building management for any large‑scale delivery logistics
• Support the Workplace team with office events — including setup, vendor coordination, catering logistics, and teardown
• Assist with space reconfiguration for team meetings, all‑hands meetings, off‑sites, and celebrations
• Manage the weekly lunch orders and assist with catering coordination for events
• Help maintain a workplace culture that reflects our values: collaboration, belonging, and a great employee experience
• Support workplace security by conducting routine visual and physical inspections of the suite and surrounding areas
• Respond to and help coordinate emergency procedures (medical, fire, security incidents) in partnership with Global Security, building management, and the People team
• Assist with security‑related onboarding tasks for new hires, including system access setup and facility orientations
• Act as a resource for employees and visitors with questions about office amenities, parking, building policies, and local area information
• Triage and resolve day‑to‑day workplace requests; escape facilities, IT, or HR‑related issues to the appropriate team
• Respond to requests via Slack, ticketing systems (e.g., Jira Service Management, Service Now), or email in a timely and professional manner
• Part‑time, 25–30 hours per week — Monday, Wednesday, and Friday, 7:30 AM–4:30 PM
• Occasional extended hours may be required for early evening events or special office programming
• Physical tasks are a regular part of this role, including lifting mail and packages, reconfiguring office furniture, and light decorating

• $600 annual fitness and wellness reimbursement
• Wide range of health insurance options, including medical, dental, and vision (Go Fund Me  covers 100% of employee premiums, and 80% of spouse and dependents)
• Weekly massages
• Standing desks
• Fully‑stocked kitchens & daily lunches
• Team off‑sites & monthly social events
• Many of our offices are dog friendly
• Enhanced parental leaves
• 10 paid holidays, 17 days of accrued vacation per year, unlimited sick time & three volunteer days
• Caltrain GoPasses for our Bay Area commuters
• $50/month for employees commuting to and from work (public transit and/or parking)
• Quarterly volunteer events in each office to give back to our local communities
• “Gives Back” program, where employees nominate fundraisers weekly for donations from Go Fund Me
• 401(k) retirement plan with company matching
• Access to learning tools and resources, including a subscription to Udemy, guest speakers, and internal brown bag sessions

Ability to handle confidential information with discretion and professionalism
Comfortable with light physical tasks: lifting packages (up to 30 lbs), rearranging furniture, carrying supplies between floors, and walking to nearby post office or vendor locations
1–2 years of experience in a front desk, office coordinator, facilities, or hospitality role — preferably in a tech or startup environment
A proactive, solutions‑oriented mindset — you notice what needs to be done and take initiative

Experience with access control systems (Brivo, Lenel, Kastle, or similar) is a plus
Comfortable using Google Workspace (Gmail, Calendar, Drive), Slack, and office management tools; quick to pick up new software
Strong interpersonal skills with a warm, professional, and inclusive presence
Highly organized with exceptional attention to detail and the ability to juggle multiple priorities