SFO Incumbent Administrative Clerk

Administrative Clerk – San Francisco International Airport (SFO)

Join VMD Corp, an Xcelerate Solutions company, a recognized leader in transportation security since 2002, providing advanced screening solutions that leverage the latest technology to protect travelers and safeguard the nation’s critical air infrastructure.

Applications will be accepted through June 30, 2026.

Supporting airport security operations to protect the nation's transportation systems and ensure the safety and security of all individuals within our borders.

In this Administrative Clerk opportunity, you will provide administrative support for the Project Manager(s) and executive staff by performing administrative tasks including scheduling meetings, preparing executive staff minutes, drafting applicable correspondence, and filing.

• Coordinating and assisting with staff travel requests.
• Posting and distributing client and organizational updates and notifications to all staff.
• Daily collection of all paperwork, lost and found, money, used recyclable products, and delivery of supplies as needed.
• Tracking all Government Furnished Equipment (GFE) including keys, radios, headsets, etc.
• Coordinating maintenance repairs of equipment.
• Acting as VAP Administrative Coordinator responsible for Property / Lost & Found Database, including tracking of lost and found items; responding to return calls/emails, coordinating shipment of items back to passengers/headquarters; and completing end‑of‑month donations/destructions.
• Acting as Customer Service Liaison for passenger claims, updating pre‑claims database, responding to claims, assisting with investigations, and coordinating resolution of claims.
• Reconciling expenditures for parking bills and adjusting for new hires/terminating employees.
• Completing purchasing requests, tracking orders, resolving vendor issues, and maintaining supplies.
• Recording all travel or reimbursement for employee travel expenses and ensuring all forms/receipts are sent to headquarters for payment.
• Maintaining master employee information and seniority rosters.
• Assisting Human Capital with distribution of employee materials or required forms.
• Coordinating communication between management and Corporate Human Capital regarding leave tracking, counseling and other required documentation.
• Maintaining the employee SharePoint site, including posting and deleting documents as instructed by management.

• Human Resource experience.
• Ability to provide advanced administrative and business support to the management team.
• Proficient with Microsoft Outlook, Word, Excel, and PowerPoint at the intermediate to expert level. Able to generate reports, statistics, timelines, tables, and correspondence.
• Proficient in the use of Microsoft SharePoint and Office 365.
• Ability to gather, compile, review, and analyze data.
• Ability to effectively communicate verbally and in writing.

• Ability to use sound judgment in resolving issues, knowing when to escalat, and making recommendations.
• Ability to problem‑solve moderately complex issues.
• Ability to multitask and possess excellent organizational skills.
• Excellent verbal and written communication skills.
• Excellent customer service skills.

• Education Requirement:
  High School.
• Previous
  
  Experience:
  
  2+ years overall, 2+ years specific.
• Minimum Clearance:
  Public Trust.
• Work Status: US Citizenship.

Competitive Compensation: $22.51–$31.25 hourly.

• Medical, Dental, Vision.
• 401K.
• Vacation Leave, Sick Leave.
• Flexible Spending.
• Life insurance.
• Employer Paid Long & Short Term Disability.

Telecommute:
No. Relocation:
Not provided.

VMD Corp is part of the nation’s critical air travel infrastructure. Our Transportation Security Services team helps protect travelers at home and abroad, providing security services at multiple airports throughout the United States. As a trusted partner to the Department of Defense, Department of Homeland Security, numerous law enforcement and civilian agencies, and the Intelligence Community, VMD and Xcelerate Solutions’ customers are directly responsible for the security and safety of the United States.

Equal Employment Opportunity:
Xcelerate Solutions and its subsidiaries are Equal Employment Opportunity/Affirmative Action Employers. We evaluate qualified applicants without regard to race, color, national origin, religion, age, disability, veteran status, sex, sexual orientation, gender identity, or expression of a protected characteristic. Reasonable accommodations are provided when needed. A drug‑free workplace is maintained.