Shift Coordinator - Alcatraz Cruises

Position Summary:

The Dispatch Coordinator coordinates daily dispatch and scheduling operations, maintains workforce and payroll records, prepares reports, and provides administrative support to ensure efficient field operations. The position requires strong organizational skills, attention to detail, and the ability to manage changing operational priorities.

Duties and Responsibilities:

Coordinate daily dispatch operations and employee call-outs.
Schedule personnel and respond to changing staffing requirements.
Process payroll information accurately and on time.
Maintain dispatch, scheduling, payroll, vessel logs, and operational records.
Prepare reports, spreadsheets, and business documents.
Serve as the administrative liaison between management and the union on scheduling, payroll, and related administrative matters.
Work closely with Human Resources and Accounting to ensure accurate employee and payroll information.
Communicate effectively with field personnel, supervisors, and management.
Assist with administrative projects and operational support as assigned.
Ensure accuracy, timeliness, and professionalism in all documentation.
Assist with purchasing activities by preparing purchase requests, obtaining quotes, creating purchase orders, and tracking deliveries.
Support receiving, labeling, stocking, and organizing inventory, supplies, equipment, and parts.
Assist with inventory control activities, including cycle counts, replenishment, inventory audits, and maintaining inventory records.
Coordinate with vendors regarding order status, deliveries, and documentation.
Assist with shipping, receiving, and logistics for equipment, materials, and parts.
Support vendor documentation, purchase order tracking, and invoice processing.
Ability to effectively use and troubleshoot common office software, cloud-based applications, and company-specific systems
Support the Administrative Manager with daily administrative and operational tasks.
Assist in coordinating projects, tracking assignments, and following up on action items to ensure timely completion.
Provide support for inventory management, procurement, receiving, and purchasing processes
Prepare reports, spreadsheets, and other documentation as requested.
Maintain accurate records and ensure documentation is complete and organized.
Provide administrative support to Operations, Engineering, Maintenance, and other departments as needed.

Requirements & Qualifications:

Proficient in Microsoft Suite
Possess and maintain a current California driver's license and satisfactory driving record
TWIC Required

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. #Alcatraz City Cruises