Administrative Assistant

Administrative Assistant (1461277) San Francisco, California

Salary: USD
34 - USD
38 per hour

Our client is looking for an Administrative Assistant to provide high‑level administrative support to three senior professionals within a professional services organization. This temp‑to‑perm role is created to backfill a departing assistant and help elevate operational excellence in the San Francisco office.

You’ll work closely with a collaborative group of leaders and an established administrative cohort across the Americas region. You’ll also partner with a peer mentor who supports coordination between leadership, HR, and the broader admin team.

• Calendar Management – Manage fast‑moving, frequently shifting calendars for three busy leaders; anticipate conflicts and proactively resolve scheduling issues.
• Travel Coordination – Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
• Expense Management – Prepare, submit, and track expense reports with accuracy and timeliness.
• CRM Support – Work within CRM systems (Salesforce or Dynamics 365 experience is a plus) to maintain contacts, support pipeline tracking, and assist with business development workflows.
• Team Communication – Serve as a coordination hub among leaders, peers, and the admin network.
• Ad hoc Support – Provide additional administrative support as needed in a fast‑paced, high‑expectation environment.

• Stays ahead of the curve, anticipating needs before they surface.
• Manages dynamic, high‑velocity calendars with precision.
• Communicates clearly and consistently with multiple stakeholders.
• Thrives in a professional services environment—consulting, finance, legal, or similar.
• Brings structure, clarity, and follow‑through to every task.

• 3–5 years of administrative experience, ideally in professional services (consulting, finance, legal, corporate—not medical).
• Proven ability to support multiple senior leaders simultaneously.
• Experience with CRM systems (Salesforce, Dynamics 365, or similar) is strongly preferred.
• Strong organizational skills with a forward‑thinking, anticipatory mindset.
• Excellent written and verbal communication skills.
• Ability to thrive in a fast‑paced, dynamic environment with shifting priorities.
• High level of professionalism, discretion, and judgment.