Executive Secretary ; Code 1450 Exempt – San Francisco Arts

Company Description

The San Francisco Arts Commission (SFAC) is the City agency that champions the arts as essential to daily life by investing in a vibrant arts community, enlivening the urban environment and shaping innovative cultural policy. Learn more at https://(Use the "Apply for this Job" box below).-commission

The San Francisco Arts Commission is committed to creating a city where all artists and cultural workers have the freedom, resources and platform to share their stories, art and culture and where race does not predetermine one’s success in life. We also acknowledge that we occupy traditional and unceded Ohlone land. Fueled by these beliefs, we commit to addressing the systemic inequities within our agency, the City and County of San Francisco and the broader arts and culture sector.

This work requires that we focus on race as we confront inequities of the past, reveal inequities of the present and develop effective strategies to move all of us towards an equitable future.

• Job Title:
  
  Executive Secretary I
• Appointment Type:
  Permanent Exempt Appointment, excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.
• Salary Range: $91,598 - $111,410 Annually
• Application Opening:
  Thursday, July 16, 2026
• Final date to receive applications:
  Monday, July 27, 2026 – 11:59 PM Pacific Time

Under the Executive Director of Arts and Culture's supervision, the Executive Secretary I provides specialized, responsible, and confidential executive administrative support to the Executive Director, and performs related duties as required.

• Administrative & Calendar Management:
  Schedule and coordinate meetings, conferences, appointments, and travel; manage the Executive Director's calendar, often involving complex scheduling and conflict resolution.
• Perform responsible office work requiring considerable independent judgment in applying departmental policies and procedures.
• Communication & Liaison:
  Serve as the primary point of contact for the Executive Director, screening calls, visitors, and correspondence. Act as a liaison with City departments, elected officials, Commissioners, artists, cultural organizations, community partners, philanthropic organizations, and the public.
• Coordinate Executive Director meetings and departmental events, including working with community partners, venues, vendors, consultants, and other stakeholders.
• May assist the Commission Secretaries of the Arts Commission and Film Commission with meeting notices, agendas, minutes and compliance with public meeting laws.
• Project & Task Management:
  Lead or support special projects; conduct research; compile and analyze information; and manage assignments from conception through completion.
• Document Preparation & Information Management:
  Draft, edit, and format reports, presentations, speeches, correspondence, and other executive materials; maintain confidential files and records.
• Team & Office Support:
  Assist with office procedures and organizational improvements, including office facilities management and reception duties; support various staffing- and personnel-related functions of a sensitive and confidential nature, including staff recruitment and onboarding activities.
• Ethics & Compliance Coordination:
  Serve as the department's ethics coordinator by supporting the administration of departmental gifts, the Ticket Distribution Policy, Statements of Incompatible Activities, conflict-of-interest disclosures, Sunshine public records requests, and other ethics and compliance reporting requirements.
• Travel & Expense Management:
  Arrange travel and prepare expense reports.
• Perform other duties as assigned.

• One (1) year of verifiable executive secretarial experience providing personal and confidential administrative support for a manager by arranging appointments and assisting in the preparation of meetings, responding to public inquiries, reviewing incoming documents, composing confidential correspondence, conducting research and preparing statistical reports. Job duties must be…