Executive Assistant Office Manager

As the People & Office Ops Manager, you will play a key support role in the daily operations of our workplace while helping foster the cultural tone of the office. This multifaceted role requires a proactive, personable individual who excels at both administrative tasks and building strong relationships.

You will work closely with local leadership to ensure the space runs smoothly. This is a net-new office — so there is meaningful setup work from day one.

We are also running a program of full-time research fellows who will have a rotational hybrid schedule. They require onboarding, scheduling and office support. You will work directly with the executives running the program on administrative and program management tasks.

This position is based at our East Bay office and requires on-site presence five days a week.

• Own the day-to-day needs of our East Bay office, ensuring it is clean, organized, secure, safe, and welcoming.
• Be the first face employees and guests see and set the tone for the office and create/maintain office guides, processes and procedures.
• Support new hire in-person onboarding: office tours, equipment setup, desk assignments, and access coordination.
• Manage conference room calendars, resolve booking conflicts, coordinate AV and mail.
• Manage inventory and ordering of office supplies, pantry, IT accessories, and catering.
• Plan occasional in-person events, as needed.
• Coordinate with IT, Security and Facilities vendors for set-up, troubleshooting, security protocols, etc.
• Program & Executive Support
• Support the onboarding of full-time consultant researchers: coordinate office access, equipment setup, workspace readiness, and day-one logistics.
• Serve as an ongoing administrative resource for the program as the cohort scales.
• Provide EA-level support to the executives running the program to make sure nothing falls through the cracks from meetings, presentations to deadlines.

• 2+ years of office management, broad-based executive assistant, and/or facilities coordination experience.
• Comfortable with basic IT and hardware — you have received equipment and can set up a workstation.
• Strong organizational instincts; able to juggle multiple priorities without anything slipping.
• Warm, professional presence and calm under pressure.
• Proficiency with Google Calendar, Slack, and standard productivity software.
• Experience supporting executive calendaring or event logistics.

• Ownership of infrastructure that directly drives frontier progress.
• High-trust environment with strong technical peers.