Administrative Assistant

Administrative Assistant / Lab Support Coordinator

Contract Opportunity | 6 Months | Potential for Extension or Conversion

Full-Time | Monday–Friday | 8:30 AM–5:00 PM

Pay: $24–$26/hour

100% On-Site

Conveniently located near Powell and Montgomery BART stations

We're seeking a proactive Administrative Assistant / Lab Support Coordinator who thrives in a fast-paced setting and enjoys balancing administrative responsibilities with hands‑on operational support. This role offers exposure to laboratory operations, vendor coordination, logistics management, and cross‑functional collaboration, making it an excellent opportunity for someone looking to build a long‑term career in operations, administration, or life sciences support.

As a key member of the team, you'll serve as an operational hub for laboratory and administrative activities, ensuring materials, documentation, and communications are managed accurately and efficiently.

• Maintain and update records, databases, spreadsheets, and internal tracking systems with a high degree of accuracy.
• Receive, log, and track incoming mail, scientific materials, and sealed packages while ensuring proper documentation and chain‑of‑custody procedures.
• Monitor and maintain records of laboratory shipments, deliveries, and incoming inventory.
• Assist with invoice processing, reconciliation, and administrative documentation.
• Coordinate outgoing shipments through UPS, Fed Ex, and other carriers, including preparation of shipping kits and required paperwork.
• Serve as a point of contact for vendors, couriers, and suppliers regarding shipments, inventory status, deliveries, and logistics.
• Answer phones, respond to inquiries, and provide exceptional customer service to internal and external stakeholders.
• Assist with special projects, process improvements, and department initiatives as assigned.
• Help ensure compliance with organizational procedures, documentation standards, and operational protocols.

• Opportunity to develop experience in operations, logistics, vendor management, and administrative coordination.
• Accessible downtown San Francisco location near major public transportation hubs.
• Collaborative team culture that values professionalism, reliability, and continuous learning.

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time‑management skills.
• Professional communication skills, both written and verbal.
• Customer service experience and a positive, solution‑oriented attitude.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Strong reliability, attendance, and punctuality.
• Comfort learning new systems, processes, and procedures.
• Ability to follow established protocols and maintain confidential information when required.
• Intermediate Microsoft Office skills, including Outlook, Word, and Excel.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short‑term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.