Administrative Assistant
Job in
San Francisco, San Francisco County, California, 94199, USA
Listed on 2026-07-27
Listing for:
TCWGlobal
Part Time
position Listed on 2026-07-27
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Hybrid, 2 days/week onsite in San Francisco, CA 94108
$36-43/hr
Administrative Assistan
tWe are seeking a highly organized, proactive, and relationship-driven Administrative Assistant to support our CFO and CMO. This position requires a polished professional who excels in fast-paced environments, manages sensitive information with discretion, and collaborates seamlessly across multiple teams and global stakeholders
.
Key Responsibiliti
es Executive Support & Calendar Manageme
- nt Manage and coordinate complex, high-volume calendars across two global corporation
- s.Anticipate scheduling needs, prioritize meeting requests, and ensure efficient time allocatio
- n.Serve as a primary liaison between the SVP and internal/external partner
s.
Travel Coordinat
- ion Arrange end-to-end domestic and international travel, including flights, lodging, transportation, and itinerari
- es.
Ensure all travel details align with executive preferences and organizational guidelin
es.
Event & Off-Site Plan
- ning
Plan, coordinate, and facilitate team off-sites (primarily in San Francisco), including venue selection, vendor management, agenda support, and day-of logist - ics.
Partner with cross-functional teams to ensure seamless execut
ion.
Presentation & Documentation Su
- pport
Create, update, and refine presentations—primarily in Google Slides—for internal and external audie - nces.
Assist with light project coordination, documentation, and team communications as ne
eded.
Qualifica
- tions:
Proven experience supporting senior leadership in a fast-paced, cross-functional corporate enviro - nment.
Exceptional communication skills and the ability to build trusting relationships across multiple teams and organiza - tions.
Highly collaborative, representing the SVP with professionalism, warmth, and a relationship-focused app - roach.
Strong organizational and prioritization skills with meticulous attention to d - etail.
Proficiency with Google Workspace (Google Slides, Docs, Sheets, Calendar) and other collaboration - tools.
Ability to handle confidential information with discretion; NDA req
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