Executive Secretary II - Asian Art Museum

Executive Secretary II - Asian Art Museum (1452)

• Full-time
• Job Code and
  
  Title:
  
  1452-Executive Secretary II
• Fill Type:
  Permanent Exempt
• Compensation: USD 48.45 - USD 58.913 - hourly

Permanent Exempt:

Permanent exempt (PEX) position; individuals who are appointed to Exempt Positions are appointed at the pleasure of their appointing officer and are considered to be  at-will .

• Application Opening:
  July 23, 2026

Final date to receive applications:
July 29, 2026

Compensation Range: $100,776 - $122,538

Recruitment

Welcome to the Asian Art Museum, the world’s leading museum dedicated to connecting global audiences with Asian and Asian American art and culture. Experience the rich diversity of the 48 countries of the Asian continent and the worldwide Asian diaspora through our collection of more than 20,000 artworks. From major archaeological discoveries to innovative work by contemporary artists, the Asian Art Museum of San Francisco celebrates the important contributions of Asian and Asian American artists to art’s history — and to its future.

San Francisco is a vibrant and dynamic city, at the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heightening the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area.

Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco. This role is based at the Asian Art Museum.

• Serve as the primary point of contact for all Asian Art Commission and Board of Trustees administrative matters.
• Act as a trusted liaison between board members, City officials, and museum leadership.
• Provide administrative support and coordinate communications regarding board policies, procedures, and governance requirements as directed by museum leadership and appropriate City departments.
• Maintain strong working relationships with Commissioners, Trustees, and key stakeholders.
• Assist Development team to support board engagement activities and communications.
• Assist in preparing materials, reports, and correspondence for board engagement activities.
• Support new board member orientation and onboarding

• Plan, coordinate, and execute all board and all committee meetings.
• Prepare and distribute agendas, meeting materials, and supporting documentation.
• Record and maintain accurate minutes and official records.
• Manage meeting calendars, logistics, and attendance tracking.
• Ensure seamless communication and follow-up on action items from meetings.
• Maintain official board records, bylaws, and governance documents.

• Coordinate and track board compliance activities in partnership with the Ethics Commission, City Attorney’s Office, and other City departments; maintain records of required disclosures, trainings, and governance documentation. including:
  By Laws of Public meeting requirements (e.g. Sunshine Ordinance, Brown Act), Conflict of Interest disclosures and annual filings, required trainings and certifications, adherence to City governance standards, rules and regulations.
• Track and monitor compliance status for all board members.
• Maintain familiarity with governance procedures involving Commissioners and coordinate related administrative processes. including processes for appointment, resignation, and term changes.
• Coordinate with relevant City departments regarding governance, disclosure, training, and public meeting requirements.
• Serve as the administrative coordinator for Public Records Act requests.

• Facilitate smooth communication flow between board members, City officials, City departments, and museum leadership.
• Respond to and manage all board-related administrative inquiries with professionalism and discretion.
• Draft, edit, and distribute official communications on behalf of the Board and leadership.
• Manage confidential information with the highest level of integrity and sensitivity.
• Support special projects and initiatives related to…