Shipping & Receiving Clerk

Under direct supervision of the Purchasing Manager, the Shipping & Receiving Clerk's responsibility is to organize the storage, distribution, and cataloging of physical communications, goods, and services needed for the daily operation of the CCA Campuses. Attention to detail and accuracy are the top priority. All physical communications should be handled with FERPA and Confidentiality standards. Individual responsibilities are the timely and accurate distribution and dispatching of incoming, outgoing, and departmental mail;

for handling and processing all mail. This includes sorting incoming mail, interdepartmental mail, notices, and memorandums for accurate and timely distribution. The Shipping & Receiving Clerk will also process outgoing mail and pickup departmental mail, operate the postage meter and other routine office equipment. Additional responsibilities of Goods and Services receiving include receiving and signing for deliveries, ensuring deliveries match the company purchase order, recording all received items in Work Day, communicating with vendors regarding missing or damaged goods.

A special caveat for Shipping & Receiving Clerk, this position will be expected to be proficient on either campus mailroom.

 Please note that CCA is transitioning and working towards a wind down of operations with the 2027 academic year.

MAIN RESPONSIBILITIES:

Mail & Courier Services - 90% of time
 Daily receive all incoming mail, interdepartmental mail, notices, and memoranda; sorts according to appropriate destination; distributes to all departments
 Daily sort and weigh all outgoing mail; affixes appropriate postage using postage meter; transports to mail Post Office
 Weigh for mailing; processes with outgoing mail
 Receive mail from the post office and from our courier
 Distribute mail to mail boxes, or to the end user
 Prepare courier bags and receives courier bags
 Business Office - 5% of time
 Reconcile discrepancies with the Business Office
 Contact end users and figure out why materials are not received in Workday
 Inventory Management - 5% of time
 Maintain monthly inventory sheets and provide them to the Business Office every month
 Tag Fixed Assets and complete Fixed Asset form for Business Office
 Update receiving system in computer
 Check packing slips to ensure accurate delivery
 Report discrepancies
 Yearly inventory
 Process outgoing mail using the in-house mail machine daily
 Keep the shipping/receiving area clean
 MINIMUM QUALIFICATIONS
 Knowledge of proper machine operation on a variety of related machines.
 Knowledge of department locations and organizational structure.
 Knowledge of current postage rates and regulations.
 Ability to accurately sort and distribute large amounts of mail.
 Ability to communicate effectively in oral situations.
 Ability to read and understand written and oral instructions.
 Ability to organize tasks to ensure timely completion of all projects.
 Familiarity with and ability to apply technological innovations to Business office operations with strong computer skills in MS Word and Excel.
 Workday experience preferred.
 COMPENSATION & BENEFITS
 The budget for this position is $26.00 per hour.
 CCA offers a comprehensive benefits package, including the choice of five medical plans, generous holiday, sick & vacation time, a retirement match and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here: (Use the "Apply for this Job" box below)..
 POSITION DETAILS:
 CCA considers a full-time work week to be 37.5 hours per week.

Schedule:

Monday - Friday 8:30am - 4:30pm
 This position is covered under the staff union collective bargaining agreement and will be required to contribute to union dues/agency fees.
 Location
 San Francisco
 FLSA
 Non-Exempt
 Additional Locations
 Application Instructions
 Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified.

Applications are not kept on file for future positions.
 Final date to receive applications
 For staff positions, screening begins immediately and continues until the position is filled.
 EEO Statement
 As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
 We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should…