Executive Administrative Assistant
Job in
San Francisco, San Francisco County, California, 94199, USA
Listed on 2026-07-27
Listing for:
TCWGlobal
Part Time
position Listed on 2026-07-27
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Hybrid, 2 days/week onsite in San Francisco, CA 94108
$36-43/hr
Administrative Assistant
We are seeking a highly organized, proactive, and relationship-driven Administrative Assistant to support our CFO and CMO. This position requires a polished professional who excels in fast-paced environments, manages sensitive information with discretion, and collaborates seamlessly across multiple teams and global stakeholders.
Key Responsibilities
Executive Support & Calendar Management
- Manage and coordinate complex, high-volume calendars across two global corporations.
- Anticipate scheduling needs, prioritize meeting requests, and ensure efficient time allocation.
- Serve as a primary liaison between the SVP and internal/external partners.
Travel Coordination
- Arrange end-to-end domestic and international travel, including flights, lodging, transportation, and itineraries.
- Ensure all travel details align with executive preferences and organizational guidelines.
Event & Off-Site Planning
- Plan, coordinate, and facilitate team off-sites (primarily in San Francisco), including venue selection, vendor management, agenda support, and day-of logistics.
- Partner with cross-functional teams to ensure seamless execution.
Presentation & Documentation Support
- Create, update, and refine presentations—primarily in Google Slides—for internal and external audiences.
- Assist with light project coordination, documentation, and team communications as needed.
Qualifications:
- Proven experience supporting senior leadership in a fast-paced, cross-functional corporate environment.
- Exceptional communication skills and the ability to build trusting relationships across multiple teams and organizations.
- Highly collaborative, representing the SVP with professionalism, warmth, and a relationship-focused approach.
- Strong organizational and prioritization skills with meticulous attention to detail.
- Proficiency with Google Workspace (Google Slides, Docs, Sheets, Calendar) and other collaboration tools.
- Ability to handle confidential information with discretion; NDA required.
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