Administrative Assistant

Description We are looking for an experienced Administrative Assistant to support management and office operations in San Francisco, California. This contract-to-permanent opportunity is ideal for someone who thrives in a client-focused services setting, can manage shifting priorities with confidence, and communicates effectively with both internal teams and external contacts. The role requires sound judgment, strong organization, and a high level of discretion while helping leaders stay focused on client and business priorities.

Responsibilities:

- Provide day-to-day administrative support to managers and operations leadership, ensuring calendars, documents, and priorities remain organized and up to date.

- Coordinate client and internal meetings, prepare correspondence and engagement-related materials, and facilitate timely collection of electronic signatures.

- Retrieve files from secure online platforms, maintain structured digital records, and create reports or summaries requested by leadership.

- Assist with client-facing administrative activities and contribute to smooth execution of ongoing engagements and office workflows.

- Partner with the broader administrative team to improve processes, strengthen service levels, and support efficient daily operations.

- Serve as backup coverage for front office and administrative tasks, including answering calls, welcoming visitors, and directing guests to meeting spaces.

- Handle incoming and outgoing mail, scanning, shipping coordination, and related office support activities as needed.

- Support conference room scheduling, maintain tidy shared spaces, and help ensure the office presents a well-organized environment at all times. Requirements

- Demonstrated ability to manage multiple assignments independently while meeting deadlines in a fast-paced setting.

- Strong written and verbal communication skills with a client-focused approach.

- High level of accuracy and attention to detail in data entry, document handling, and record maintenance.

- Administrative experience, preferably in a detail-focused services or corporate office environment.

- Experience with administrative office support, inbound call handling, and general receptionist responsibilities.

- Ability to exercise discretion and maintain confidentiality when working with sensitive information.

Talent Match®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

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