Executive Personal Assistant to Founder & CEO

Executive Personal Assistant to the Founder & CEO

Palo Alto, California, United States;
San Francisco, California, United States

Behind every founder operating at full speed is someone who helps turn motion into momentum.

As Executive Personal Assistant to the Founder & CEO, you will provide integrated executive and personal support designed to keep him operating at his highest level. Your mandate is to anticipate what he will need, remove friction before it reaches him, and return his time and attention to the work that creates the greatest business impact.

This is a high-trust, hands-on execution role—not an advisory or strategy position. You will move seamlessly between consequential business priorities, personal logistics, and select family-office needs, approaching each with discretion, urgency, resourcefulness, and care.

The Founder & CEO leads with a calm, measured, and respectful demeanor while managing an exceptionally demanding schedule at a rapid pace. He holds himself and those around him to the highest standards. The right person will keep pace, anticipate needs without waiting for direction, and remain grounded and effective as priorities change.

For an exceptional personal assistant, this is a career-defining opportunity to work alongside a leader pioneering the frontier of AI. You will operate with significant trust and responsibility, helping create the conditions that allow the Founder & CEO to focus, make decisions, maintain critical relationships, and lead effectively.

This is a performance role first—an opportunity to earn trust, expand your capabilities, and create meaningful leverage through exceptional execution.

Protect the Founder & CEO's Time and Priorities. Manage a complex, frequently changing calendar with precision and business judgment. Evaluate competing demands, preserve time for the highest-impact work, and keep the day organized as circumstances are fast-evolved.

Deliver Integrated Executive, Personal, and Family-Office Support. Own appointments, reservations, expenses, purchases, gifting, special requests, and household-related coordination. Work effectively with advisors, vendors, service providers, and internal partners to remove demands that would otherwise require the Founder & CEO's time.

Anticipate Needs and Turn Obstacles Into Solutions. See around corners, identify potential obstacles, and act before they create unnecessary demands. Treat an initial "no" as the beginning of the problem-solving process, finding thoughtful alternatives that achieve the best outcome while protecting relationships, confidentiality, and sound judgment.

Execute Complex Domestic and International Travel. Plan flights, accommodations, transportation, documentation, itineraries, and special requirements across multiple time zones. Travel with the Founder & CEO when needed, provide real-time logistical support, and resolve last-minute changes calmly and resourcefully.

Build Reliable Systems Around the Details. Maintain organized systems for confidential files, contacts, expenses, invoices, important documents, appointments, renewals, and recurring professional and personal responsibilities.

Create Coordination Across the Office of the CEO. Partner closely with the Chief of Staff to the CEO, Head of People, and broader administrative and leadership teams to maintain clear ownership and continuity across professional and personal priorities.

Service-minded and hands-on. You take pride in making life more organized and less stressful. No task is beneath you when it contributes to a better outcome.

Constructively relentless. Obstacles are never the end of the path. You ask better questions, identify alternatives, engage the right people, and persist until you reach the strongest workable solution.

Resourceful and polished. You operate confidently with senior and high-profile stakeholders while remaining humble enough to manage the smallest details.

Proactive and highly organized. You anticipate what is needed, maintain command of competing priorities, and follow through without repeated reminders.

Calm under pressure. You remain composed and solution-oriented when schedules shift, travel…