Sample Coordinator in San Francisco, California

Sample Coordinator

Bring your organization and communication skills to a fast-paced sample coordination role supporting product requests, inventory tracking, and cross-functional collaboration. This position offers the opportunity to help manage short-lead and long-lead sample workflows, support seeding initiatives, and keep sample operations running smoothly.

Responsibilities

• Handle incoming sample requests in a timely manner, coordinating with warehouse processes and keeping requestors informed of status updates and tracking details
• Prioritize multiple requests in partnership with leadership to support urgent deadlines and shifting needs
• Coordinate store pulls and support sample borrowing efforts when needed
• Order long-lead and seeding samples based on deadlines and the sample calendar
• Send regular status updates on pending sample orders and help manage communications with vendors
• Assist with packaging, preparation, shipment, and list management for sample send-outs
• Maintain accurate inventory records and ensure all seeding grids are current
• Keep the sample closet organized, track outgoing and incoming items, and help ensure all products are accounted for
• Provide professional administrative support to internal teams, editors, and other external contacts
• Help create seeding lists for VIPs, influencers, and media when needed
• Coordinate with mailroom and messenger services to resolve shipping or delivery issues
• Complete photo requests through the internal photo-sharing platform
• Attend team meetings, seeding meetings, and seasonal product kickoffs

Skills

• Strong organizational skills and attention to detail
• Clear, timely, and professional written and verbal communication skills
• Ability to manage multiple priorities in a deadline-driven environment
• Comfort working cross-functionally with internal partners and external contacts
• Experience with inventory tracking, sample coordination, or similar administrative support tasks
• Ability to stay proactive, responsive, and solutions-focused
• Basic proficiency with email, spreadsheets, and internal workflow systems

Preferred Skills

• Experience supporting product samples, seeding programs, or editorial requests
• Familiarity with warehouse ordering, shipping coordination, or logistics support
• Background in fashion, retail, or consumer products
• Ability to adapt quickly and stay organized in a fast-moving environment
• Collaborative approach and willingness to support team needs as priorities shift

Horizontal is committed to building an inclusive workplace where diverse perspectives are valued and everyone has the opportunity to contribute and grow. We welcome applicants from all backgrounds and are dedicated to equitable hiring practices throughout the recruitment process. By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.