Administrative Assistant, Life Sciences Projects; Onsite

Working at B&D means more than just having a job; it means building a career. Explore a future with B&D, which offers exceptional benefits, a collaborative multidisciplinary approach, an inclusive environment, and ample opportunities for career advancement.

Brailsford & Dunlavey (B&D), which now includes Project Management Advisors (PMA), is seeking a Senior Project Manager to join our San Francisco office.

An opportunity for an organized, proactive professional who enjoys supporting high-performing teams, managing competing priorities, and contributing to the successful delivery of complex life sciences projects through exceptional administrative coordination and client support.

At Brailsford & Dunlavey (B&D), we lead the planning, development, and management of the places that shape and strengthen communities—where people live, learn, work, and innovate. B&D partners with institutions, municipalities, and organizations to deliver complex real estate and capital projects through strategic advisory and program management services across the full project lifecycle.

B&D recently joined forces with Project Management Advisors (PMA), bringing together two nationally recognized leaders in program management and real estate advisory services. Together, the combined firm offers expanded capabilities across industries and end-to-end project delivery—from early-stage strategy through execution and beyond.

Our Life Sciences team supports clients in delivering highly complex laboratory, research, and biotech environments. This role will provide onsite administrative support for a major life sciences client, helping ensure efficient project operations, communication, and coordination across project teams.

As an Administrative Assistant, you will provide critical administrative and operational support to the client team and PMA project leadership. You will help coordinate meetings, maintain project documentation, support team communications, and ensure day-to-day administrative needs are handled efficiently.

This is an onsite role based in San Francisco, CA.

Provide administrative support to the client team, including calendar management, meeting coordination, and event support

Coordinate meetings, agendas, materials, and follow‑up items to support effective team collaboration

Maintain organized filing systems, project records, and administrative documentation

Prepare, format, and distribute documents, reports, PDFs, and other project‑related materials

Coordinate deliveries, office requests, and administrative logistics to support daily operations

Maintain and update master project directories and team information

Generate, organize, and distribute project documents and communications to internal and external stakeholders

Support project setup activities, including coordination with office staff and Corporate Finance

Assist with reviewing project billing terms, assembling invoices, and coordinating invoice distribution

Support onboarding and off‑boarding activities for project team members

Manage multiple priorities and deadlines while maintaining accuracy and attention to detail

Take initiative on routine tasks and proactively identify opportunities to support the team

Assist with special projects and administrative initiatives as needed

Collaborate with the broader Administrative team to support shared projects, questions, and deadlines

Administrative support experience in a professional office environment

Strong organizational skills with the ability to manage multiple priorities and deadlines

Excellent attention to detail and ability to maintain accurate documentation

Strong written and verbal communication skills

Ability to work independently, take initiative, and proactively manage responsibilities

Comfortable supporting senior leaders, clients, and project teams

Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Power Point

Experience coordinating meetings, events, and administrative processes

Ability to maintain confidentiality and handle sensitive information with professionalism

Experience supporting real estate, construction, life sciences, or…