Executive Assistant

Duration: 6+month contract (with possible extension)

Start Date: Targeting Aug 2026

Pay Rate: $60.63/hr. on W2

Job Description:

About the Role

• The Executive Assistant provides comprehensive administrative support to team and functional leaders, including managing schedules and taking ownership of work streams, function-wide events, and cross-team coordination.
• Work is proactive and anticipatory, focused on improving efficiency, streamlining workflows, and contributing to function-wide initiatives. The Executive Assistant works with minimal guidance, exercises sound judgment in navigating complex situations, and begins influencing how work is organized beyond their own scope.

What We're Looking For

Candidates for this role demonstrate the following competencies:

• Proactively contributes beyond calendaring by taking ownership of work streams.
• Identifies opportunities to streamline workflows.
• Refines systems that improve efficiency for leaders.
• Begins influencing how work is organized beyond their own scope.
• Responds promptly and accurately.
• Follows through reliably.
• Keeps leaders informed.
• Maintains consistent availability and dependability.
• Stays informed about leader priorities and uses that awareness to anticipate needs.
• Recognizes patterns and prepares proactively.

Communication & Judgment

• Communicates clearly and professionally in verbal and written formats.
• Adapts tone and style to the audience.
• Listens actively and confirms understanding.
• Represents leaders accurately.
• Acts on behalf of leaders with sound discretion and judgment.
• Operates independently with minimal guidance.
• Clarifies, summarizes, and cascades information.
• Creates communications and presentations.
• Works effectively with team and functional stakeholders.
• Contributes to shared goals across the function.
• Builds positive working relationships within and across teams.
• Coordinates with cross-functional partners to ensure alignment.
• Proactively offers support and shares knowledge.
• Partners with leaders to implement team and function initiatives.

Discretion & Confidentiality

• Handles sensitive information with care and integrity.
• Maintains confidentiality in all communications.
• Exercises sound judgment about what to share, when, and with whom.
• Navigates confidential matters with minimal guidance.
• Recognizes when situations require extra discretion.

Key Responsibilities

Calendar Management

• Manage complex calendars with competing priorities using sound discretion and judgment.
• Optimize scheduling for efficiency across teams.

Planning & Execution

• Help plan and execute team and/or function-wide events.
• Manage team-building and recognition activities.
• Utilize travel and expense management tools proficiently.

Data Collection & Reporting

• Organize and manage team and/or function-level information and resources.
• Ensure data accuracy and accessibility.

Requirements

Experience

• 6+ years of progressive administrative experience.
• Experience supporting Director and/or VP-level executives.

Qualifications

• Proficiency in Google Workspace (Google Calendar, Drive, Docs, Sheets, and Slides) or similar productivity tools.
• Experience with budget tracking and expense management tools.
• Comfortable using AI tools (e.g., Claude) to support daily tasks, or willingness to learn.
• Strong organizational skills with the ability to manage competing priorities and operate independently with minimal guidance.
• Excellent verbal and written communication skills with the ability to communicate across functions and collaborate effectively.
• Demonstrated ability to anticipate needs and work proactively.
• Ability to maintain discretion and confidentiality while exercising sound judgment.

"Ready to take the next step in your career? We'd love to hear from you, apply today!"