Executive Assistant to CFO & Head of Talent - AI Startup

Our client, a rapidly growing AI startup, is seeking a high-impact Executive Assistant to support their CFO and Head of Talent. This is a highly visible, strategic role and is the perfect opportunity for someone who thrives in fast-paced environments and enjoys serving as the operational backbone for executive leadership. You'll help drive cross-functional initiatives, board logistics, investor relations, and team operations.

This is a great opportunity to join a well-funded AI startup experiencing exceptional growth while partnering closely with senior executive leadership!

• Provide high-level executive support to the CFO and Head of Talent
• Manage complex calendars, meeting coordination, and scheduling prioritization
• Coordinate board meetings, investor meetings, and executive travel logistics
• Prepare meeting materials, agendas, presentations, and follow-up action items
• Manage expense reports, contracts, approvals, and confidential documentation
• Partner with Finance on planning cycles, audits, and cross-functional initiatives
• Plan team events, offsites, and executive meetings
• Draft executive communications and maintain organized systems across Google Workspace, Notion, and Docu Sign
• Identify process improvements and build scalable administrative workflows
• Support ad hoc project and other administrative tasks

• 3+ years of experience supporting senior executives within a tech startup or venture capital firm
• Exceptional calendar management and organizational skills with the ability to juggle competing priorities
• Experience supporting board meetings, investor relations, or finance teams is highly preferred
• Excellent written and verbal communication skills with impeccable attention to detail
• High level of professionalism, discretion, and sound judgment when handling confidential information
• Proficiency with Google Workspace, Slack, Notion, Docu Sign, and modern productivity tools
• Proactive, resourceful, and adaptable with a solutions-oriented mindset

• Great opportunity to take on a strategic role supporting two senior leaders
• Work alongside a bright & innovative team!

$160k - 180k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise)