Administrative Assistant San Francisco, CA

Administrative Assistant

We are looking for an experienced Administrative Assistant to support management and office operations in San Francisco, California. This contract-to-permanent opportunity is ideal for someone who thrives in a client-focused services setting, can manage shifting priorities with confidence, and communicates effectively with both internal teams and external contacts. The role requires sound judgment, strong organization, and a high level of discretion while helping leaders stay focused on client and business priorities.

Responsibilities:

• Provide day-to-day administrative support to managers and operations leadership, ensuring calendars, documents, and priorities remain organized and up to date.
• Coordinate client and internal meetings, prepare correspondence and engagement-related materials, and facilitate timely collection of electronic signatures.
• Retrieve files from secure online platforms, maintain structured digital records, and create reports or summaries requested by leadership.
• Assist with client-facing administrative activities and contribute to smooth execution of ongoing engagements and office workflows.
• Partner with the broader administrative team to improve processes, strengthen service levels, and support efficient daily operations.
• Serve as backup coverage for front office and administrative tasks, including answering calls, welcoming visitors, and directing guests to meeting spaces.
• Handle incoming and outgoing mail, scanning, shipping coordination, and related office support activities as needed.
• Support conference room scheduling, maintain tidy shared spaces, and help ensure the office presents a well-organized environment at all times.