Executive Assistant

Executive Assistant – Investment Banking Technology

Barclays is seeking a highly motivated and experienced Executive Assistant to provide dedicated support to the Investment Banking Technology team.

To manage the senior executive’s schedule, handle correspondence, prepare presentations and reports, and provide other administrative support as needed.

• Manage senior executive members’ calendars and oversee timely responses to meeting invitations and requests.
• Plan and arrange travel itineraries, including flights, accommodation, and ground transportation.
• Proactively anticipate the executive’s needs, prioritise tasks, and ensure timely completion.
• Handle day‑to‑day administrative tasks: expenses, filing systems, office supplies, annual leave records, distribution lists, and organisational management.
• Facilitate senior executive meetings.
• Prepare detailed expense reports and maintain travel records in accordance with T&E policies and compliance approvals.
• Draft and edit emails, memos, reports, and presentations.
• Maintain organised files and manage confidential information with discretion.
• Work onsite from 8:30 a.m. – 5:30 p.m., with flexibility for after‑hours needs.

• Experience managing executive calendars and scheduling meetings.
• Proficiency in travel coordination and adherence to T&E policies.
• Excellent drafting and editing skills for emails, memos, reports, and presentations.
• Strong organisational and multi‑tasking abilities.
• Discretion with confidential information.
• Proactive problem‑solving skills.
• Familiarity with CRM.
• Flexible, adaptable, and team‑oriented mindset.
• Basic risk and control awareness is desirable.

San Francisco, CA.

Base salary range: $80,000 – $115,000 per annum.

Barclays is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other characteristic protected under applicable law.