1842 Management Assistant

Please see Special Instructions for more details.

Filing Employees who are current, Permanent Exempt (PEX), full-time, full year in Class 1842 Management Assistant with City College of San Francisco qualifies to be considered as an internal transfer candidate. Internal Transfer applicants must submit an application according to the application procedure identified above AND indicate on the letter of interest that they are applying as an internal transfer candidate.

Position Title 1842 Management Assistant

Posting Type Wide Distribution

Department A & R Dean's Office
- Credit

Campus Ocean Campus

Job Category Classified

Salary Range: $45.7854 – $55.5212 Hourly $95,234– $115,484 Annually The position’s salary placement shall be at the entrance salary step, except as otherwise provided in the SEIU Local 1021 collective bargaining agreement.

Appointment Type Classified
- Permanent-Exempt

Full Time/Part Time Full Time

Hours/Week 40

Appointment Schedule Full Fiscal Year (260 Days)

(STO) School Term/Summer enter number of days

One (1) Permanent Exempt ( PEX ) full-time, full year (260 days) position. Notes:
1. This position is grant-funded and is funded on a yearly basis. Hours are subject to change after appointment dependent upon funding status.
2. This is not a remote work position and requires office presence. Under general supervision, the 1842 Management Assistant is responsible for complex managerial and analytical duties to support the operation of Admissions and Records. The individual performs professional-level administrative and/or management duties that support to the education process with specific responsibilities in a variety of functional areas, such as: office/operations management;

budget development, administration and fiscal reporting; development and administration of contractual agreements and grants; and evaluation and development of management policies and procedures, including evaluation of impact of existing and proposed legislation; and coordinate the activities and services of the office. The individual must be able to function under a demanding environment with tight deadlines. This position may be required to work at other locations;

evenings, weekends, and holidays as needed.

Job Plus ao 6/26/2026 Please note the duties specified below are representative of the range of duties assigned to the 1842 Management Assistant-class code and not intended to be an inclusive list.

• Assists in the development and implementation of policies, procedures, and work practices of the department (e.g. reviews and evaluates proposed and existing legislation, the effect on organizational structure and operations, etc.) for the purpose of complying with overall CCSF policies, procedures and goals.
• Compiles and produces a variety of manual and electronic files, records and/or records for the purpose of ensuring the availability of documentation and current campus resource material and compliance with established departmental policies, procedures and goals.
• Coordinates the functions of the department/center/office (e.g. plans, prioritizes, and schedules workload; delegates specific tasks as necessary, coordinates and oversees clerical and technical support activities, monitors productivity and evaluates outcomes, etc.) for the purpose of ensuring completion of assignments in a timely manner within established policies and guidelines.
• Coordinates work and planning functions with other offices (e.g. addressing issues with personnel, representatives of other departments, outside agencies, members of the public, etc.) for the purpose of meeting and establishing goals and objectives.
• Manages classified and student workers payroll and postings for vacancies (e.g. absences, time sheets, sick leave, vacation, holidays, comp time, etc.) for the purpose of complying with policies and regulations; and completing necessary procedures and documents to support department operations.
• Monitors department budgets for a variety of sites for the purpose of ensuring that allocations are accurate, expenses are within budget limits and compliance with regulations, policies and procedures.
• Oversees all daily activities and services of the department/office/ center (e.g. direct students to appropriate support programs as assigned by department chair and/or administrator, etc.) for the purpose of offering accurate college information and resources in support of navigating students to educational success at multiple locations.
• Participates in meetings, workshops, trainings, and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Prepares processes and materials for meetings (e.g. assists in development of agenda, makes…