Executive Assistant – CEO

Responsibilities

• Own and prioritize the CEO's calendar – balancing internal meetings, customer and investor commitments, deep work blocks, and personal time
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
• Manage board meeting logistics end-to-end: scheduling, materials prep coordination, dinners, travel for board members, and follow-up communications
• Serve as a thoughtful liaison between the CEO and investors, board members, customers, and the broader Vizcom team
• Draft, proofread, and send communications on the CEO's behalf with a tone that matches his voice
• Process expenses, reimbursements, and credit card reconciliations in a timely and organized way
• Handle personal and lifestyle support including errands, appointments, household coordination, and family scheduling as needed
• Anticipate needs before they're voiced
• Maintain absolute discretion with confidential business, financial, and personal information
• Partner with broader operations leadership on cross‑functional projects and CEO‑led initiatives as they arise (you’ll be working closely with our Head of People & Culture as well as our VP of Finance & Operations)

• 4‑6 years of experience as an Executive Assistant, ideally supporting a CEO, founder, or other C‑suite executive
• Experience in a high‑growth startup environment, where priorities shift quickly and there’s no playbook
• Exceptional written and verbal communication skills, with strong judgment about when to write vs. call vs. text
• Mastery of Google Workspace, Slack, and modern productivity tools – bonus points for an interest in AI‑powered workflows
• Comfort with ambiguity and a bias toward action; you’d rather ship something 90% right than wait for 100%
• Discretion and emotional intelligence – you know what to share, what to hold, and how to read a room
• Willingness to be on‑call for time‑sensitive issues outside of standard business hours when needed
• Based in the San Francisco Bay Area and able to work in‑office alongside the CEO
• As a colleague, you enjoy planning, executing, winning and celebrating as a team

• calendar management
• travel coordination
• meeting logistics
• communication drafting
• expense processing
• reimbursement management
• confidential information handling
• cross‑functional project management
• time management
• organizational skills

• discretion
• emotional intelligence
• written communication
• verbal communication
• judgment
• anticipation of needs
• comfort with ambiguity
• bias toward action
• team collaboration
• problem‑solving