Budget & Scheduler Coordinator - (Administrative Analyst​/Specialist Exempt I, Range II) - Campus Rec​/Student Engagement

Budget & Scheduler Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department:
Engagement Unit in the Division of Student Life

Appointment Type:
This is a one year probationary position.

Time Base:
Full Time (1.0 FTE)

Work Schedule:

Monday through Friday, from 8:00 a.m. to 5:00 p.m.

Anticipated Hiring Range: $5,274.00 - $5,380.00 Per Month ($63,288.00 - $64,560.00 Annually)

Salary is commensurate with experience.

Position Summary:

Under the general supervision of the Assistant Dean of Student engagement, the Facility & Scheduling Coordinator will serve in the new, state of the art, 118,700 square-foot Mashouf Wellness Center (MWC) that opened in 2017. The incumbent coordinates operations and scheduling for event and recreation spaces within Division of Student life. The smooth operation and general supervision of the Mashouf Wellness Center (MWC), ANNEX and all Recreational indoor & outdoor spaces.

Additionally, the incumbent is coordinates and monitors budget activity for engagement unit & serve reservations and scheduling approver. As well as events set-up for spaces through the student engagement Unit under the Division of Student Life. Lastly, the incumbent is responsible to coordinate and process accounts payable, procurement purchases, and purchase orders. and serve as the liaison between the student engagement Unit in the procurement office.

Incumbent must strategically align work and outcomes in a way that supports the mission of the SF State campus, Student Affairs & Enrollment Management (SAEM) cabinet area, the Division of Student Life, and Campus Recreation/Mashouf Wellness Center, and is in line with NIRSA:
Leaders in Collegiate Recreation, and other higher education and industry best practices

Administrative

• In coordination with Senior Management prepare and monitor annual budget, program and equipment purchases, partnership agreements.
• Provide support to the entire department for requisitions, complete requisitions, finalize payments to external vendors, initiate low-cost service agreements, and gather insurance documents of vendors.
• Coordinate communication with the Procurement Department regarding departmental contracts with vendors; create requisitions for departmental purchases; track and maintain forms for purchase orders and payments of invoices.
• Serve in campus roles as the MWC's Building Coordinator and back-up MWC Building Emergency Response Coordinator (BERC) and attend related trainings and meetings.
• Contribute to department-wide initiatives that further Campus Recreation goals.
• Serve the department, division, and cabinet area through participation in search committees; and
• Serve as the direct departmental liaison with Accounts Payable and the Procurement Card Office regarding the processing of departmental fiscal paperwork such as Direct Payments, Employee Reimbursements, Hospitality, and Travel Claims.
• Actively participate in staff meetings, staff training, and appropriate national associations.
• Coordinate and administer DSL purchase processes and monitor requests for compliance with established procedures and ensure signature approval paperwork is on record and up to date

Facility Operations & Scheduling

• Oversee building systems for Mashouf Wellness Center & Annex such as keys, key card access, security systems, and building management system controls, and coordination and monitoring of building operations.
• Work closely with the Aquatics & Safety Programs Coordinator to ensure proper risk management and safety protocols, equipment, training, mock drills, and audit tests are in place for proper emergency and incident response.
• Use Event Management…