Senior Office Assistant

Location:

San Francisco, CA

Work Schedule:

M-F 9 AM-5:30PM, 100% Onsite
Compensation: $30-$35 per hour

• Manages the General Director’s schedule and supports the General Director in prioritizing ongoing projects and daily tasks
• Coordinates and manages administrative duties for the Office of the General Director, including expense reports and invoicing, data management, event assistance, donor acknowledgement tracking, email communication, managing visitors and telephone calls, and opening and sorting General Director’s mail.
• Maintains the Office of the General Director to ensure a welcoming environment for staff and visitors.
• Updates and maintains board documents and data (e.g., committees, rosters, directory, handbook, orientation materials).
• Works with the Chief of Staff to ensure seamless information flow to and from the General Director, around donor meetings, correspondence, events, etc.
• Works with the Chief of Staff to ensure the General Director is informed of and prepared for upcoming commitments and responsibilities, and to ensure appropriate follow-up.
• Manages and maintains office supplies.
• Performs other job-related duties as assigned.

• Ability to work some extended, flexible hours (some evenings and weekends).
• Performs tasks accurately, with great attention to detail.
• Ability to thrive in a fast-paced, rapidly changing environment.
• Excellent organizational skills.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Teams, Outlook) and G Suite.
• Demonstrated experience in preparing presentation materials for staff and board-level audiences, including use of Power Point
• Ability to work independently, exercising good judgment and follow-through.
• Must maintain a very high level of confidentiality.
• Ability to prioritize diverse and multiple tasks, maintaining flexibility and attention to detail.
• Outstanding interpersonal skills including the ability to interact with Board members, artists, staff, the public, and volunteers in a persuasive, professional, diplomatic, and friendly manner.

• Knowledge of operatic repertoire or the performing arts preferred.