Executive Assistant, Frontier AI & Robotics

Description

The Frontier AI Robotics (FAR) organization is looking for an Executive Assistant who wants to work in a fast-paced, high growth organization. We are looking for someone to support executive(s) on our FAR team in San Francisco, CA.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

Key job responsibilities

- Manage complex calendar and scheduling to support teams in multiple locations

- Manage domestic and international travel

- Manage expense report coordination and submission

- Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)

- Ensure the timely completion of critical tasks and follow up on action items.

- Ensure the timely completion of critical tasks and follow up on open items as a liaison for the team

- Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization

- Help to develop & maintain new mechanisms within the team

About the team

At Frontier AI & Robotics, we're not just advancing robotics - we're reimagining it from the ground up. Our team is building the future of intelligent robotics through frontier foundation models and end-to-end learned systems. We tackle some of the most challenging problems in AI and robotics, from developing sophisticated perception systems to creating adaptive manipulation strategies that work in complex, real-world scenarios.

What sets us apart is our unique combination of ambitious research vision and practical impact. We leverage Amazon's computational infrastructure and rich real-world datasets to train and deploy state-of-the-art foundation models. Our work spans the full spectrum of robotics intelligence - from multimodal perception using images, videos, and sensor data, to sophisticated manipulation strategies that can handle diverse real-world scenarios. We're building systems that don't just work in the lab, but scale to meet the demands of Amazon's global operations.

Join us if you're excited about pushing the boundaries of what's possible in robotics, working with world-class researchers, and seeing your innovations deployed at unprecedented scale.

Basic Qualifications

- Experience with Microsoft Office products and applications

Preferred Qualifications

- Experience leading process improvements

- Experience in a fast-paced, high-tech company

- Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants:
Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position.

These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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