Transition Coordinator - NDP Job San Francisco area,California USA,Administrative/Clerical

Summary/Objective

The Transition Coordinator is the first point of contact for potential leads and is responsible for collecting information from clients and potential clients to support both buyer and seller consulting, listings, and valuations of NDP as well as providing administrative support to the team and various responsibilities within the business unit.

Essential Functions

Serve as primary client contact for all incoming inquiries from prospective clients via phone and email.

Respond to, track and follow up on leads from multiple sources (including collaboration with referral partners/sources) to support client acquisition and business growth.

Prepare and manage engagement letters, invoicing, and related follow-up activities.

Coordinate initial client onboarding, including client document intake, organization, secure portal coordination and scheduling consultations.

Support process improvement and team projects as needed.

Plan and execute webinars and live speaking engagements to support business development.

Responsibilities and Duties

Serve as the primary point of contact for clients, responding to inquiries and facilitating initial introductions.

Coordinate client onboarding, including document collection, consultation scheduling, secure portal setup and handling confidential information with discretion.

Prepare and manage engagement letters, invoicing, and regular reporting for leadership and team insights.

Build relationships with prospective clients and referral partners, and assess alignment with NDP’s services.

Coordinate and track referral introductions while supporting business development initiatives and speaking engagements.

Support team operations through timely client follow-up and problem-solving.

Contribute to operational efficiency through process improvements and cross‑functional collaboration.

Education and Experience

Minimum 2 years of administrative work experience within the financial or dental industry highly desired.
Proficiency in Microsoft Office software including Word, Excel, and Outlook required.
Education in Business Administration, Accounting, Finance, or related field preferred.
Experience with Salesforce CMS and preferred.
Excellent verbal and written communication skills and strong interpersonal skills.
Ability to prioritize and manage multiple tasks within compressed times and seek supervisory assistance as appropriate.
Strong organizational skills, attention to detail, and sound decision‑making abilities.
Self‑motivated; a strong sense of ownership and involvement is critical.

Travel

No travel is expected for this position. Travel to speaking events or exhibits may be offered if desired after sufficient experience.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is a largely sedentary role; however, some filing may be required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Position Type and Expected Hours of Work

This is a full‑time, non‑exempt position. Days and hours of work are Monday through Friday 8:30 a.m. to 5 p.m. Some flexibility in hours is allowed based on management’s approval and required based on client/workflow needs. This role offers a hybrid work arrangement; 2‑3 days in‑office presence is required. Additionally, an in‑office presence is expected for training, team meetings, or as other business needs dictate.

Job

Compensation & Benefits

Through our competitive compensation and benefits program, we seek to attract, retain and motivate a high‑performing and increasingly diverse Associate population. Our compensation and benefit structure is comprised of many factors, including but not limited to the size of our Firm, our financial position, the industry, business objectives, market salary information, benchmark pay levels and practices against the respective peer group (to ensure equal pay for equal work, with allowable pay differences based on factors not prohibited by law), and unique circumstances of the Firm that are subject to change.

Compensati…