Executive Assistant, Commercial

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement—read on.

In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early‑stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease and develop life‑changing medicines for patients with unmet needs as fast as humanly possible.

Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we’ll ask "why not?" and help re‑engineer the future of biopharma. At Bridge Bio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work.

We seek a professional, action‑oriented Executive Assistant to keep the Commercial Marketing and Operations business organized, on track, and moving forward. Candidates must possess strong communication skills, written and oral, the ability to multi‑task efficiently in a fast‑paced environment, and the ability to work independently with initiative, discretion and confidentiality. You will ensure that the Executive’s productivity is enhanced by managing calendars and schedules, including expense reports.

Your work will be completed with minimal supervision as assignments are of the highest quality and follow‑through is outstanding.

• Provide administrative support to multiple Vice Presidents within the Commercial department
• Calendar & meeting management: coordinate internal and external meetings, including staff meetings, executive briefings, all‑hands meetings, Q , and off‑site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts
• Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews
• Handle all travel (flight, hotel, car) arrangements for domestic and international travel
• Expense management duties, which include submitting expense reports and receipts in a timely manner
• Provide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling, and be the point of contact for new hires
• Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running
• Project work as necessary to support each team’s goals

This hybrid position requires on‑site presence three days a week (Tuesday‑Thursday in SF and Palo Alto) to provide hands‑on support, manage in‑person meetings, and maintain close connection with the executives and their teams.

• Bachelor’s degree preferred
• 5+ years of experience as an Executive Assistant or in a similar hybrid leadership‑support role
• Experience supporting Sales and Marketing functions
• Proven ability to manage multiple complex projects with minimal oversight while consistently meeting deadlines
• A proactive, positive attitude and the ability to anticipate needs before they arise
• Highly detail‑oriented and able to act independently
• Proficiency with Microsoft 365, SharePoint, Teams, Zoom, Docu Sign, and project management tools
• Able to multi‑task and juggle multiple calendars, teams, and requests
• Ability to drive schedules and agendas with a deeper understanding of context
• Solid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels internally and externally; high level of confidentiality, discernment, and judgment
• Experience working with all levels of management, employees, vendors, and customers
• Ability to travel occasionally to support events or conferences
• Experience in biotech, life sciences, or a fast‑paced start‑up environment strongly preferred