Administrative Assistant​/Senior Administrative Assistant

ABOUT ARCADIA

Arcadia is a charming, family-oriented community with a population of just over 57,000. Located 13 miles east of downtown Los Angeles, regional transportation networks like the Metro A Line connect Arcadia as a premier residential, shopping, and entertainment destination in the San Gabriel Valley. Arcadia is known for its top-rated schools, iconic landmarks, and serene neighborhoods. Arcadia is an award-winning community having been twice named as the best City in California in which to raise kids and has been recognized as a premiere business friendly City in Los Angeles County.

The City of Arcadia Fire Department provides the finest in fire protection, emergency medical, fire prevention and community preparedness services. We are, first and foremost, dedicated to protecting the quality of life for the citizens and visitors of our community through multifaceted emergency response and the protection of life, property, and the environment. With only about 1% of the fire departments in the nation attaining such distinction, the Arcadia Fire Department (AFD) prides itself as a Class 1 Department, placing AFD among one of the top fire protection agencies in the U.S.

We are seeking a highly motivated Administrative Assistant/Senior Administrative Assistant to join the Arcadia Fire Department. This postiion will provide a variety of highly responsible, complex, and specialized administrative, technical, and secretarial functions in support of the Fire Department. The ideal candidate will possess characteristics that are conducive to success in this role.

• CalPERS retirement plan
• Three tier monthly benefit allowance of up to:
  • $866 Employee only coverage
  • $1,400 Employee +1 coverage
  • $1,800 Family Coverage
• City paid Vision Plan for employee and family
• City paid Life Insurance, Accidental Death & Dismemberment, and Long-Term Disability
• Bilingual pay
• Longevity pay
• Tuition reimbursement/advancement upon the completion of probationary period

Note Regarding Salary:
Newly hired candidates typically start at the first step of the salary range (Step

A); however, a higher step within the salary range may be negotiated based on the candidate’s qualifications, experience, and skillset.

Application Submission Deadline:
Application filing period will close at 11:59 PM on Tuesday, August 11, 2026 (priority review will be given to the first 150 applications submitted within the application filing period).

In Basket Assessment (50%) and Qualifications Appraisal Interviews (50%):
Week of September 29, 2026 (Tentative)

Application Requirement:
Applicants are required to attach a resume as part of the application submission process.

Under general supervision, to perform a variety of highly responsible, clerical, secretarial, or administrative duties in support of the assigned department and/or division; to provide word processing and data entry support; to assist in planning, organizing, and coordinating support activities, operations, and functions related to the assigned office; and to provide information and assistance to staff and the general public. To learn more about this position, the responsibilities it entails, any necessary knowledge, skills, and abilities, as well as the minimum qualifications, please.

• Salary: $60,912 - $76,044 Annually

Under general supervision, to perform a variety of entry level or highly responsible, clerical, secretarial, or administrative duties in support of the assigned department and/or division; to provide word processing and data entry support; to assist in planning, organizing, and coordinating support activities, operations, and functions related to the assigned office; to perform responsible, confidential and complex administrative and secretarial duties for management staff and oversee the operations and functions of the assigned office;

and to provide information and assistance to staff and the general public. To learn more about this position, the responsibilities it entails, any necessary knowledge, skills, and abilities, as well as the minimum qualifications, please.

• Salary: $68,844 - $85,956 Annually

Positions at this level are distinguished from the Office Assistant level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class series are flexibly staffed and positions at the Administrative Assistant level may be filled by advancement from the Office Assistant level with three years of increasingly responsible administrative secretarial experience and meet the flexible staffing procedurals in the Personnel Rules & Regulations.

When…