Office Coordinator

Our client, a well-established life sciences consulting firm, is seeking a highly organized and personable Office Coordinator to support day-to-day office operations in their San Francisco location. This part-time role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to person for all things office-related, and has a strong attention to detail. Reporting to the Office Manager, this individual will play a key role in ensuring the office runs smoothly and provides a welcoming environment for employees and guests.

You would be on-site Monday, Wednesday, and Thursday.

Please note this is an on-site, part-time, temporary role based in San Francisco, CA. Pay will be $28-$30/hr.

Key Responsibilities:

• Greet and welcome clients, visitors, and staff with professionalism and warmth
• Notify staff of guest arrivals and/or escort visitors to meeting rooms
• Accept and set up catering orders as needed
• Receive and distribute incoming mail and packages
• Support onboarding for new hires in coordination with HR and IT
• Liaise with building staff and vendors for maintenance or facility updates
• Assist executive assistants with conference room set-up
• Maintain stock of kitchen supplies, snacks, coffee, and beverages
• Monitor and replenish general office supplies
• Coordinate with vendors and building teams for repairs, installations, and general upkeep
• Respond to requests submitted through the facilities ticketing system (e.g., Fed Ex labels, remote support for other offices, catering coordination)
• Assist with on-site event coordination, including logistics, catering, and AV setup
• Support the Office Manager with ad-hoc facilities projects and vendor research

Qualifications:

• Prior office administration experience preferred
• Proficient in Microsoft Office Suite
• Strong communication and interpersonal skills
• Proactive, organized, and detail-oriented
• Ability to multitask and work both independently and with various cross-functional teams

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: