Facilities Office Assistant

Facilities Office Assistant

Schedule:

Full-Time, Onsite | Monday–Friday (8:00 AM–5:00 PM or 9:00 AM–6:00 PM)

Start Date:

ASAP Position Overview We are seeking a dependable and service-oriented Facilities Assistant to support daily office operations and workplace services. This is an excellent entry-level opportunity for someone who enjoys a hands-on role, takes initiative, and provides outstanding customer service. The Facilities Assistant will help maintain a welcoming, organized, and efficient office environment while supporting employees, visitors, and facility needs.

Key Responsibilities

• Restock office, kitchen, pantry, and workplace supplies.
• Coordinate lunch orders, catering, and meeting setups.
• Assist with reception and front desk coverage as needed.
• Respond to and track facilities-related requests.
• Maintain conference rooms, common areas, kitchens, and break rooms.
• Sort and distribute incoming mail, packages, and deliveries.
• Assist with workstation setups, office moves, and onboarding preparations.
• Support general administrative tasks, including filing, scanning, and document organization.
• Operate and troubleshoot basic office equipment, including printers and copiers.
• Provide exceptional customer service to employees, vendors, and visitors.

Qualifications

• 1-2 + year of experience in facilities, office support, hospitality, reception, customer service, or administrative support preferred.
• Strong communication, teamwork, and organizational skills.
• Positive attitude with a customer-service mindset.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite.
• Ability to lift and move office supplies and assist with light facilities-related tasks.

Ideal Candidate

• Reliable, proactive, and eager to learn.
• Comfortable working in a team-oriented environment.
• Takes initiative and follows through on tasks with minimal supervision.
• Professional and friendly when interacting with employees and guests.
• Interested in growing within facilities, workplace services, or office operations.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.