Legal Administrative Assistant
Listed on 2026-08-05
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Administrative/Clerical
Clerical -
Law/Legal
Administrative Support Services Assistant
We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Administrative Support Services Assistant to join their team on a contract-to-hire basis. This full-time (35-hour/week) opportunity requires candidates to report onsite Monday through Thursday from 10:00 AM–6:00 PM, with Fridays remote per the firm's hybrid policy. The role provides administrative and operational support to attorneys and staff through calendar management, meeting coordination, document production, travel arrangements, file maintenance, and general office support while also serving as backup reception and legal administrative support as needed.
The firm is seeking someone with strong administrative fundamentals who enjoys supporting a collaborative office environment, communicates professionally with attorneys, staff, and visitors, and is comfortable balancing a variety of day-to-day administrative responsibilities. This is an excellent opportunity for someone looking to build a long-term career within a sophisticated law firm environment.
Core Responsibilities
- Provide onsite administrative support for attorneys, professional staff, and visiting personnel
- Accept and respond to internal administrative support requests, coordinating with on-site personnel as needed
- Maintain calendars, contacts, scheduling, and meeting logistics
- Coordinate conference room reservations and meeting setup
- Arrange domestic travel
- Respond promptly to attorney and staff administrative requests
- Proofread, prepare, scan, copy, bind, file, and organize legal and administrative documents
- Prepare legal correspondence and electronic filings as requested
- Create and maintain electronic and physical filing systems
- Prepare new client and matter forms, engagement letters, and binders
- Provide backup reception coverage and legal administrative support during staff absences and office rotations
- Assist with special projects and additional administrative responsibilities as assigned
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