Legal Administrative Assistant Job in San Francisco, CA

Legal Administrative Assistant

We are looking for a detail-oriented Legal Administrative Assistant to support attorneys and office operations in San Francisco, California. This role combines legal document preparation, calendar and meeting coordination, client-facing administrative support, and expense and time-entry assistance. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities while maintaining a high level of professionalism and accuracy.

Hours and Office

Schedule:

10:00am - 6:00pm PST, 35-hour standard work week. 5 days onsite to begin and then potential to switch to hybrid 3-days onsite after 90 days.

Responsibilities:

• Do legal documentation – create TOA/TOCs, create binders, files, photocopying and scanning, etc.
• Coordinate conference rooms and meeting logistics for attorneys, clients, and internal teams.
• Welcome visitors professionally and help organize in-person and virtual meetings to ensure a smooth client experience.
• Monitor monthly expenses, prepare reimbursement and expense reports, and assist with corporate card administration.
• Arrange business travel and related itineraries while ensuring schedules and reservations are accurate.
• Draft, format, proofread, and finalize legal correspondence, filings, and other documents at the direction of attorneys.
• Handle document production tasks such as scanning, copying, binding, filing, faxing, and assembling organized case or transaction materials.
• Create and maintain matter files, client intake forms, engagement documents, binders, tables of contents, and tables of authorities.
• Support attorneys with administrative tracking, including bar memberships, court admissions, time entry, prebill revisions, and cover letter preparation.
• Complete limited non-billable research, provide backup assistance to administrative staff, and contribute to special assignments as needed.