Office Assistant

Office Assistant

We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs.

Responsibilities:

• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.

• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.

• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.

• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.

• Process incoming and outgoing mail, including courier shipments and overnight delivery services.

• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.

• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.

• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.

• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned.