Executive Assistant & Office Coordinator Job San Francisco area,California USA,Administrative/Clerical

Spring Health is seeking a highly organized, proactive, and service-oriented Executive Assistant / Office Coordinator to support key leaders in our San Francisco office while helping create a seamless in-office experience for employees and visitors
This role will be a key operational presence in the SF office, while supporting our Chief Technology Officer and Chief Information Security Officer
This role will report directly to the Manager, Executive Support
Proactively manage complex calendars, meetings, and priorities for supported leaders
Prepare leaders for meetings by coordinating agendas, materials, and briefing documents
Track deadlines, action items, and follow-ups to ensure strong execution and visibility
Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries
Draft, proofread, and edit emails, presentations, and other business documents
Support team meetings, All Hands, and offsites through planning, logistics, and execution
Partner closely with leaders to anticipate needs, flag risks, and help them stay ahead of commitments
Handle sensitive and confidential information with professionalism and discretion
Manage expenses and other administrative workflows accurately and on time
Create a welcoming, organized, and high-functioning office environment for employees and visitors
Serve as the primary point of contact for guests, vendors, and office visitors
Oversee front desk and day-to-day office operations, including supplies, snacks, mail, catering, and common spaces
Support conference room readiness, meeting logistics, and in‑office events
Partner with cross‑functional teams, including People and Workplace, on office operations and special projects
What success looks like in this role:
Leaders feel prepared, informed, and well supported
Calendars, travel, and logistics run smoothly and efficiently
Stakeholders experience timely, professional communication
Action items and priorities are followed through consistently
Sensitive matters are handled with judgment and discretion
Office operations are organized, welcoming, and proactive

Benefits

Health, Dental, Vision benefits start on your first day at Spring Health. You and your dependents also receive an individual One Medical account which is valued at $199/year per user. HSA and FSA plans available
A yearly allotment of no cost visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents
10 allocated sick days per year
Flexible paid time off in addition to 12 paid holidays throughout the year
Access to Gympass, an on‑demand virtual benefit that provides wellbeing coaching, and budget management
Spring Renewal:
When you hit your four‑year Springaversary, you’ll be awarded a four week, fully paid, sabbatical leave to renew and recharge
4‑4.5 months of fully paid parental leave
Spring Health provides team members and their families with sponsored access to Bright Horizons® child care, back‑up care, and elder care
Access to fertility care support through Carrot, in addition to $4,000 reimbursement for related fertility expenses
Our People team benchmarks all salaries using the Radford Global Compensation Database for technology and life sciences industries. Radford benchmarks salaries with 3,589 global firms, 6.5 million employees, and 98 countries across the globe. We do this to ensure all of our team members are paid equally and competitively
On top of competitive and benchmarked salary, Spring Health offers incentive pay (based on role), and equity that begins vesting as we celebrate your first year with the company!
Employer sponsored 401(k) match of up to 2% after 90 days of employment
Flexible work arrangements: 66% of Spring Health team members work fully remote while 33% work in a hybrid model from our New York City offices
Focus Fridays: no meetings, no distractions, just time for you to get work done
Focus Weeks:
In Spring 2023, we held our first ever Focus Week, we canceled all non‑essential meetings, minimized distractions, and you, our team members, to dive into the key work that gets chopped up or deprioritized during the regular day‑to‑day. We saw a 36% jump in the average energized score after those five days of flow state work and are finalizing a plan for quarterly Focus Weeks for team members
Up to $1,000 Professional Development Reimbursement per calendar year
$200 per year donation matching to support your favorite causes

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