Administrative Assistant

Administrative Assistant

Location:

San Francisco, CA

Schedule:

Full-Time, 40 hours/week

Position Overview

A professional services firm is seeking a detail-oriented Administrative Assistant to support its Tax Department. This role is ideal for someone who thrives in a fast-paced, deadline-driven environment and enjoys a combination of administrative, operational, and client-service responsibilities.

Responsibilities

• Assemble and prepare tax returns, tax forms, correspondence, and client deliverables.
• Provide document preparation, data entry, and Docu Sign support for the Tax Department.
• Maintain accurate records and ensure timely processing of administrative tasks.
• Assist with reception coverage and front desk support as needed.
• Process incoming and outgoing mail, packages, and overnight deliveries.
• Maintain office, kitchen, and supply inventories.
• Support internal meetings, office events, and general office operations.
• Handle confidential information with professionalism and discretion.

Qualifications

• High School Diploma, GED, or equivalent required.
• Bachelor's degree preferred.
• Minimum of 3 years of administrative experience required.
• Professional services, accounting, legal, financial services, or corporate office experience preferred.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with Docu Sign and database systems preferred.
• Oracle experience is a plus.
• Strong attention to detail and organizational abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong customer service skills and professional demeanor.
• Ability to work independently while collaborating effectively with all levels of staff and clients.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Process improvement mindset and willingness to assist wherever needed.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply