Executive Assistant - Stealth AI Startup - San Francisco (Onsite
Listed on 2026-08-07
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Executive Assistant
Our client, a well-capitalized, stealth-mode AI company building next-generation artificial intelligence, seeks a razor-sharp executive assistant to support two senior executives and take on strategic initiatives as the company expands. The ideal candidate will bring their scrappiness & resourceful nature to the role and has experience building out new processes. Experience at an early stage tech startup and/or venture capital/private equity firm is required.
This is a great opportunity to join an exciting, revolutionary company on the ground floor in a strategic role!
Responsibilities:- Strategically manage executives' complex calendars, arrange meetings, and schedule appointments
- Maximize and prioritize executives' time & schedule
- Plan firm meetings & events and act as day-of point person
- Manage special projects
- Compose briefing materials, presentations, and meeting agendas
- Handle incoming & outgoing email communications with discretion, confidentiality, and urgency
- Coordinate domestic & international travel
- Process expense reports and invoices
- Proofread & edit reports, memos, and correspondences
- Cohesively collaborate with other administrative staff & EAs
- Assist with various administrative tasks and projects, as needed
- 5+ years of experience as an executive assistant at a tech startup and/or VC/PE firm
- Strategic and process-driven mindset
- Proactive & resourceful nature
- Ability to manage a wide variety of tasks with competing priorities
- Ability to see a project or task through from start to finish – crossing every t and dotting every i!
- Polished and professional communication style
- Great opportunity to join a ground-breaking company with marquee investors!
- Room to take on more and shape the role as they scale
Location:
San Francisco, CA (Onsite)
Compensation: $170k-200k base salary + bonus + equity + benefits (exact compensation will vary based on skills, experience, and expertise)
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).