Database and Operations Advancement Associate

Database and Operations Advancement Associate# Database and Operations Advancement Associate Hot Job San Francisco, CA 94132## Overview Salary Range $30.00 - $39.00 Hourly Position Type Full-Time/Part-Time## Description
** MAIN AREAS OF FOCUS AND RESPONSIBILITY
**** Serve as the primary database administrator
*** Process all gifts to CAIS
* Quarterly reconciliation with the business office
* Support yearly audit (July)
* ShowCAIS (annual fundraising gala) support
** SPECIFIC DUTIES** ***(not limited to)
***** Donor Recognition
*** Oversees and manages the gift entry and acknowledgment process, ensuring accurate and timely processing of gifts and pledge reminders through Veracross.
* Prepares and sends timely gift acknowledgment emails and annual gift acknowledgment letters for tax purposes.
** Database and Software Management
*** Develops and maintains efficient systems in Veracross for data entry and clean up, gift processing, and donor moves management. Creates and pulls database queries from Veracross as requested.
* Assists the Assistant Director and Director of Advancement in analyzing data to determine giving trends and outcomes for the department.
* Manages updates, upgrades, and reporting issues related to the Veracross database.
* Future software research, implementation, and management (i.e. peer-to-peer fundraising platforms and/or event software).
* Work with the Director of Advancement to create reports related to major/ leadership donors that will help guide cultivation and stewardship efforts.
** Donor Services Research and Management
*** Collaborates with the Business Office to ensure that all gift revenues are properly recorded; provides quarterly gifts reconciliation.
* Works with the Business Office to provide documentation needed for annual audits (July)
* Manages pledge tracking and reminder process to ensure pledge fulfillment of annual fund and ShowCAIS before fiscal year end.
* Pulls, reviews, and updates mailing lists for the department’s direct mail campaigns.
* Regularly enters gifts into Veracross using CASE standard protocols.
** ShowCAIS (Annual Gala) Support
*** Outreach support to secure online auction items.
* Enter sponsor ships, online auction items, live auction packages, and ticket sales data into event software, ensuring accuracy.
* In-person event day support (May 8, 2027)
** Additional Duties
*** Event support — work with the Parent Engagement and Events Manager to execute cultivation and stewardship events.
* Annual Fund — work with the Assistant Director of Advancement on the Annual Fund as needed.

Other duties as assigned by the Assistant Director of Advancement
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