Office Manager

Description

We are looking for a Contract Office Manager to oversee daily workplace operations in San Francisco, California. This role is responsible for creating an organized, welcoming, and efficient office environment while coordinating services, supporting employees and visitors, and helping maintain a positive on-site experience. The ideal candidate brings strong organizational skills, sound judgment, and the ability to adapt quickly in a fast-moving setting.

Responsibilities:

- Oversee the day-to-day appearance, organization, and functionality of the office to ensure a clean, well-supplied, and productive workplace.

- Coordinate external service providers, including facilities, cleaning, food service, and security partners, and monitor service quality to maintain high standards.

- Organize on-site gatherings such as team meals, office celebrations, and internal events, including preparation, vendor coordination, and post-event wrap-up.

- Administer workplace entry processes by managing badge access and supporting secure office operations.

- Welcome employees, candidates, clients, and other visitors with a thoughtful and hospitable approach that reflects the company positively.

- Assist with workspace planning, office reconfigurations, furniture adjustments, and other improvements to support evolving team needs.

- Manage incoming mail and package distribution, ensuring items are routed accurately and efficiently to the appropriate recipients or departments.

- Support office health, safety, and emergency readiness efforts by helping maintain procedures, supplies, and workplace compliance standards

Requirements

- At least 1 year of experience in office coordination, administrative support, hospitality, or a recruiting or human resources environment.

- Proficiency with Google Workspace and Microsoft Office for scheduling, communication, documentation, and reporting tasks.

- Demonstrated ability to handle confidential information with discretion, professionalism, and strong judgment.

- Strong communication skills, with the ability to interact clearly and effectively in both written and verbal settings.

- Excellent attention to detail, strong multitasking ability, and comfort shifting priorities in a fast-paced workplace.

- A steady, positive, and solution-oriented approach, along with a willingness to learn new processes and tools.

- experience using AI tools is a plus.

Talent Match®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

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