Executive Assistant to Managing Partner

Exemption Status: Hourly Non-Exempt

Remote Options/Office

Hours:

On-Site/Hybrid

Classification: Administrative Support

Reports To: Managing Partner

The Executive Assistant to the Managing Partner of JKZ LLP (“JKZ” or the “Firm”) provides high-level executive, administrative, and operational support, including assisting with firm-wide initiatives. This role requires a highly organized, detail-oriented professional with sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.

Serving as a primary liaison to firm leadership, partners, referral sources, vendors, and business partners, the Executive Assistant anticipates needs, maintains strict confidentiality, and helps manage the Managing Partner’s professional obligations, including leadership duties, speaking engagements, marketing, recruiting, client relations, and business travel.

Spanish language proficiency is preferred, as the Firm works with many international clients and events, and the Executive Assistant may assist with communications and coordination in Spanish.

JKZ employees are expected to “Think Outside the Box,” applying creativity, sound judgment, and initiative to deliver thoughtful solutions and exceptional client service. The Accounting Specialist is expected to model and uphold JKZ’s mission, vision, and values in all professional interactions and to consistently produce work that meets or exceeds the JKZ Standard.

N/A

• Executive & Administrative Support
• Maintain organization of the Managing Partner’s responsibilities, priorities, deadlines, and firm leadership obligations.
• Manage the Managing Partner’s calendar, ensuring strategic scheduling of meetings, calls, and commitments.
• Serve as a gatekeeper for the Managing Partner by managing requests for time, prioritizing communications, and ensuring the Managing Partner’s time is allocated effectively.
• Draft correspondence, presentations, reports, and other documents in accordance with firm formatting standards.
• Prepare spreadsheets, reports, and materials for meetings, presentations, and internal communications.
• Track and process expense reimbursements and maintain related documentation.
• Assist with attorney time entry and administrative tasks as needed.
• Provide backup support to the Managing Partner’s Legal Secretary when necessary.
• Liaison & Relationship Management
• Serve as a key liaison between the Managing Partner and firm leadership, partners, administrative departments, and staff.
• Communicate with clients, vendors, referral sources, and business partners on behalf of the Managing Partner.
• Manage communications and ensure timely follow-up on requests, issues, and action items.
• Maintain professional and effective relationships with internal and external stakeholders.
• Marketing, Business Development & Recruiting Support
• Assist with marketing initiatives, speaking engagements, and business development activities involving the Managing Partner.
• Coordinate logistics for conferences, presentations, and professional engagements.
• Support recruiting efforts and professional networking initiatives.
• Assist with projects related to the Firm’s strategic growth and business development goals.
• Travel & Event Coordination
• Coordinate and manage domestic and international travel arrangements.
• Prepare travel itineraries and ensure all logistics are arranged in advance.
• Assist with planning and coordination of firm events, partner meetings, and employee engagement initiatives.
• Support logistics related to conferences, meetings, and firm functions.
• Project & Operations Support
• Support firm initiatives and operational projects as directed by the Managing Partner.
• Track project timelines and ensure follow-up on assignments and outstanding items.
• Assist with coordination of new client intake processes when needed.
• Provide general operational support related to firm management priorities.
• Limited Personal Support
• Provide limited personal administrative support to the Managing Partner, including personal calendaring or coordination of select appointments when necessary.
• Confidentiality &…