Executive Assistant & Office Manager

The Bigger Picture

At Andromeda, we're building the social intelligence layer for humanoid robots - technology that allows robots to understand people, build relationships and become a meaningful part of everyday life.

At Andromeda, we're building the social intelligence layer for humanoid robots - technology that allows robots to understand people, build relationships and become a meaningful part of everyday life.

Our first robot, Abi, is already doing this in aged care and healthcare, where she brings conversation, companionship and engagement to people every day.

Now we're scaling from early deployments into a platform that can operate across thousands of real-world environments. We're looking for individuals who want to tackle hard problems across robotics and AI, and help define what it means for robots to live and interact alongside people.

• Empathy
  - Kindness and compassion are at the heart of everything we do
• Play
  - Play sharpens focus. It keeps us curious, fast and obsessed with the craft
• Never Settle - A relentless ambition, bias toward action, and uncomfortable levels of curiosity
• Tenacity
  - Tenacious under pressure, we assume chaos and stay in motion to adapt and progress
• Unity
  - Different minds. Shared mission. No passengers

As our first dedicated EA & Office Manager in San Francisco, you will wear two critical hats. You will act as the strategic engine for our CEO (and provide key support to our COO), while simultaneously building a vibrant, efficient in-office culture. This role is roughly a 60% Executive Assistant and 40% Office Management split. Reporting directly to the COO, you will have a massive impact on our daily operations, team morale, and execution speed.

• CEO Master Scheduler:
  Own the CEO's complex calendar, anticipate conflicts, protect her time fiercely, and ensure she stays on schedule throughout the day
• Strategic Gatekeeping:
  Act as the primary point of contact and bridge for internal teams, external partners, and investors seeking the CEO's time
• Multi-Executive coordination:
  Seamlessly schedule complex, multi-executive internal meetings and critical Board of Directors meetings
• COO Calendar Support:
  Manage essential calendar scheduling and logistics for our Chief Operating Officer
• Travel & Expense Logistics:
  Coordinate end-to-end domestic and international travel arrangements and handle seamless expense reconciliation using Ramp
• AI-Powered Efficiency:
  Actively utilize or experiment with emerging AI tools (e.g., for automated transcription, meeting summaries, draft correspondence, or travel research) to multiply your impact and keep our executives operating at peak velocity

• Hub Operations:
  Maintain a pristine, organized, and fully stocked physical office space that inspires the team every day
• Culture & Community:
  Act as our resident culture builder—organizing team lunches, celebrating milestones, and planning memorable team events
• Logistics & Shipments:
  Coordinate incoming and outgoing shipments, ensuring critical hardware components and office supplies get where they need to go
• Tech Savvy & AI-Forward:
  Deeply proficient with Google Workspace, Calendly, and Ramp. You either already use AI productivity tools (like ChatGPT, Claude, or specialized scheduling assistants) in your daily workflow, or you possess a high curiosity and eagerness to learn and adopt them
• Growth Scouting (Bonus):
  If capable and interested, partner with the leadership team to scout, evaluate, and transition us into our next San Francisco office space as we scale

• Experience:
  
  3+ years of professional experience in an EA, Office Manager, or Operations role. Experience in a venture-backed tech or hardware startup is highly preferred
• Tech Savvy:
  High proficiency with Google Workspace, Calendly, and Ramp (or similar expense management tools)
• The "Startup Mindset": A fierce "can-do" attitude with a willingness to roll up your sleeves; you thrive in ambiguity and love building processes from scratch
• High Energy:
  You bring vibrant, positive energy into the physical workspace and genuinely…