Legal Secretary

• Document Management:
  Maintain up-to-date forms and collaborate with word processing on templates.
• Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines.
• Time Entry & Billing Management:
  Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills.
• Expense Management:
  Prepare and submit expense reimbursement reports, vendor invoice processing.
• Administrative Duties:
  Docket deadlines, maintain attorney and client records, open new client and matter files, and manage calendars.
• Project Coordination:
  Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion.
• Communicate project status clearly to all team members.
• Scheduling & Logistics:
  Coordinate appointments, meetings, conference calls, and travel arrangements.
• Ownership & Initiative:
  Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems.
• Engagement & Innovation:
  Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency.
• Strategic Contribution:
  Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals.
• Team Support:
  Assist fellow secretaries and additional attorneys as priorities dictate.

• 5+ years as a legal secretary or executive assistant required; familiarity with law firm billing process is a plus
• GED or High School Diploma
• Demonstrated strong word processing and computer skills; proficient understanding of MS Word, MS Excel and MS Outlook required, experience with all MS Office products preferred.
• Proofreading, Net Docs and PowerPoint skills desired.
• Demonstrated ability to type 75 wpm on word processing equipment with a high degree of accuracy.
• Exceptional organizational skills required; ability to multi-task, work under pressure and meet conflicting deadlines.
• Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients.
• Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others.
• High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role.
• Firm commitment to providing customer service excellence.

Demonstrates strong organizational and administrative capabilities, with proficiency in document management, billing processes, and effective communication. Possesses a high degree of attention to detail and the ability to work collaboratively in a fast-paced legal environment.

• Legal Document Management
• Billing Process Familiarity
• MS Office Proficiency
• Exceptional Organizational Skills
• High Attention to Detail

• Document Management
• Time Entry
• Billing Management
• Proofreading
• Typing 75 WPM
• Expense Management
• Project Coordination
• Calendar Management
• Multi-tasking
• Vendor Invoice Processing

• Communication with Finesse
• Team Support
• Problem Solving
• Initiative
• Customer Service Excellence

• GED
• High School Diploma

• Legal Secretary
• Executive Assistant
• Law Firm
• Client Records
• Docket Deadlines

• MS Word
• MS Excel
• MS Outlook
• Net Docs
• MS Power Point