Project Administrator

• Provide project management, organizational, and administrative support to the Project Manager and Project Team
• Build and maintain relationships with clients, contractors, external team members, and internal stakeholders
• Produce project reports, logs, meeting materials, and other project documentation
• Coordinate project meetings, deliverables, calendars, deadlines, and meeting minutes
• Support project planning and monitoring tools
• Provide backup to other Project Administrators and Document Controllers
• Produce site Observation Reports and support Construction Administration meetings
• Process RFIs and Submittals and maintain Construction Administration databases and logs
• Coordinate multi-author RFI responses and documents for consistency, cohesion, and timeliness
• Generate reports on Construction Administration document response times and lateness
• Maintain project filing systems and current project records
• Coordinate outgoing reviewed Submittal Packages and follow up on open RFIs, Submittals, and action items
• Participate in Construction Administration meetings, OAEC meetings, CA Log review meetings, and design team meetings
• Coordinate team site visits and assist with on-site Owner/GC Design Review meetings
• Support Change Management and Document Control activities
• Assist with Project Output, design milestone issuances, bulletins, and formal design package issuances
• Prepare and format specifications, correspondence, memos, meeting minutes, and other project documentation
• Develop Word, Excel, and PowerPoint templates with management
• Perform proofreading and project quality control monitoring
• Identify and hold unverified Project Output and review required actions with the Project Manager

• 3–5 years of construction administrative or clerical experience
• Previous project coordination experience and familiarity with construction is a plus
• Associate degree related to Business Administration, Construction, or Project Management required, or equivalent work experience
• Ability to maintain confidentiality and exercise extreme discretion
• Proficiency in spreadsheet and database software
• Proficiency in Newforma
• Basic proficiency in MS Word
• Basic proficiency in MS Excel
• Proficiency in MS Office Suite and Bluebeam
• Procore, ACC, Bluebeam, and Plan Grid experience preferred
• Excellent proofreading skills
• Highly organized with good time management skills
• Excellent communication skills
• Ability to meet deadlines
• Availability during regular business hours and, when necessary, beyond regular business hours
• Ability to work independently and as an effective team member in a fast-paced environment

Demonstrates strong project management and organizational skills, with proficiency in construction administration and documentation processes. Capable of maintaining effective communication and relationships with clients and stakeholders while ensuring timely project deliverables.

• Project Coordination
• Construction Administration
• Proficiency In Newforma
• MS Office Suite Proficiency
• Excellent Proofreading Skills

• Project Management
• Construction Administration
• Spreadsheet Software Proficiency
• Database Software Proficiency
• Document Control
• RFI Processing
• Report Generation
• Quality Control Monitoring
• Time Management
• Change Management

• Excellent Communication Skills
• Highly Organized
• Ability To Meet Deadlines
• Ability To Work Independently
• Team Collaboration

• Associate Degree In Business Administration
• Associate Degree In Construction
• Associate Degree In Project Management

• Construction Administration
• Project Documentation
• Client Relationship Management
• Project Filing Systems
• Construction Coordination

• Newforma
• MS Word
• MS Excel
• MS Office Suite
• Bluebeam
• Procore
• ACC
• Plan Grid