Executive Assistant II

Executive Assistant

Core Responsibilities:

• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with stakeholders and customers, etc.
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dream force.
• Book appropriate domestic and international travel within Salesforce's travel policy, taking into account travel visas, costs and proper documentation.
• Effectively interface with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
• Other administrative and project duties as requested.

Minimum Requirements:

• Minimum of 5 years of applicable administrative experience, ideally from a global software organization.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• Experience setting up and managing virtual meeting platforms such as Zoom, Webex, Go To Webinars , Google Hangouts and conference calls.
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work collaboratively with others.
• Strong relationship management skills, and ability to build a personal network throughout the company.
• Project Coordination experience is needed at an intermediate complexity.
• Strong oral and written communication.
• Ability to communicate clearly and effectively with senior leaders and external partners.
• Previous experience partnering with senior management in a fast paced, innovative environment.
• Experience working with/in large administrative teams.
• Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet).
• Experience using Quip, Slack, Salesforce and Tableau and are a plus.

Additional Desired Skills/Trait:

• Customer centric orientation.
• Agility and flexibility in response to changing priorities and needs.
• Proven ability to manage projects, work under pressure and consistently make deadlines.
• Have the ability to handle confidential material with the utmost discretion.
• Ensure communications are clear, thorough, and specific, with attention to follow-through.