Executive Assistant

Executive Assistant & Office Manager

Plenful is hiring an Executive Assistant & Office Manager to support our CEO and CTO while running the day-to-day of our San Francisco office. You'll own executive calendars and travel for both leaders, and the experience of everyone who walks through our door — teammates, candidates, and visitors alike. The role is hybrid, in our San Francisco office three days a week.

• Executive Support Own and optimize calendars and travel for the CEO and CTO — prioritizing strategic work, customer engagements, and company priorities, and coordinating domestic and international travel logistics.

  Office & Teammate Experience Keep the physical space running — supplies, vendor relationships, facilities issues, deliveries — and own the moments that make coming into the office worth it: team lunches, snack stock, seating and space planning, and onboarding setup for new hires.

  Candidate & Visitor Experience Coordinate onsite interview logistics — scheduling, room bookings, meals, and day-of hosting — partnering with recruiting and hiring managers to keep this consistent as hiring scales.

  Events, Culture & Vendor Management Plan in-office events, offsites, and team celebrations. Manage vendor relationships and own the office spend budget, tracking costs as the team grows.

• 5–8 years of experience combining executive support and office/workplace operations, including direct experience supporting a senior leader (CEO, CTO, CPO, or equivalent).

• Proven success managing complex executive calendars and travel across multiple stakeholders and time zones.

• Track record managing multiple vendors and priorities simultaneously without things falling through the cracks.

• Experience coordinating candidate or visitor logistics at scale.

• Strong written and verbal communication skills, with a high degree of discretion handling confidential information.

• Comfortable with ambiguity — this role will grow and shift as the company scales.

Nice to Have

• Experience supporting two or more executives simultaneously.

• Experience at an early-stage or high-growth startup.

• Experience in healthcare, fintech, or other regulated industries.

• Mission-Driven, World-Class Team — Join an exceptional group of professionals aligned around a meaningful mission and committed to making an impact

• Opportunities for Growth — Strengthen your expertise through collaboration with experienced, high-performing leaders across the organization

• Flexible Hybrid Work Environment — We're remote-first, with meaningful office presence in San Francisco and New York. R&D roles follow a hybrid model, with two days per week in our San Francisco office

• Healthcare Coverage — Full medical, dental, and vision insurance for you and participation for your family

• 401(k) with Company Match — Plenful matches 50% of your first 3% contributed

• Equity — Every full-time employee shares in our success

• Unlimited PTO — Take the time you need, when you need it

• Daily Lunch Stipend — $100/week to cover your midday meals

• Wellness Stipend — $100/month to support your health and well-being

• Commuter Benefits — $100/month for SF and NYC-based employees

• Parental Leave — Paid leave to support growing families