Executive Assistant

About Ivo

Ivo has built some of the best AI-native products in a massive category: enterprise contracts. We help in-house legal teams review, negotiate, and understand their agreements with the precision of their best lawyer, not just their playbook.

After raising our Series A at the end of 2024, we grew 6x in 2025, closed 50+ six‑figure deals, signed our first seven‑figure enterprise customers, and partnered with companies like Uber, IBM, Reddit, Pinterest, Door Dash, General Motors, Atlassian, and Canva. At the start of 2026, we raised a $55M Series B to keep building. We’re ranked in the top 5% on Rep Vue, and we’re a five‑days‑in‑office team at our HQ on Montgomery Street in downtown San Francisco.

We’re hiring an Executive Assistant to support our CEO & co‑founder. This is a pure EA role: calendar, travel, inbox, expenses, and the dozens of small things that make a CEO’s week run. It sits at the center of how Ivo operates. You’ll be the person who knows where the CEO needs to be, what he needs to read before he gets there, and what needs to happen the moment a meeting ends.

The CEO’s calendar is a mix of customer meetings, board and investor work, recruiting, internal 1:1s, product reviews, and travel. The role is fast, varied, and high‑trust. You’ll handle confidential information daily, make judgment calls on behalf of his time, and be the first line of defense for everything that hits his inbox or his door.

This is an in‑office role, five days a week, alongside the CEO and the rest of the SF team. We believe great work happens best when we’re together, and this role in particular only works in person.

You’ll also work in close partnership with the Chief of Staff. The two of you together are the operating system around the CEO: the CoS owns strategic projects, prioritization, and follow‑through, and you own the time, the logistics, and the day‑to‑day. You’ll trade context constantly, cover for each other when one of you is heads‑down, and make sure nothing falls between you.

The CEO is your primary partner. Over time, you may also provide support to other members of the executive team as the company grows. We’ll be thoughtful about scope: your bandwidth and judgment lead the way, and we won’t stretch you so thin that the CEO doesn’t come first.

• Partner closely with the Chief of Staff. You both share a single picture of what the CEO is doing, what’s coming next, and what needs to be unblocked, and you cover for each other when one of you is offline.
• Coordinate with the leadership team, board, investors, customers, and candidates on the CEO’s behalf, with the polish those audiences expect.
• Prep meeting materials and pre‑reads, take notes when needed, and capture clear next steps.
• Help host visitors in the SF office (customers, candidates, partners) so every touchpoint with Ivo feels considered.

• Manage the CEO’s calendar end to end: scheduling, rescheduling, prioritizing, and protecting time for the work that matters most.
• Make hard trade‑offs in real time. When two important things conflict, you make the call (or know exactly when to elevate).
• Build the weekly cadence: standing 1:1s, leadership meetings, customer time, focus blocks, and recovery time after travel.

• Book and manage all travel (flights, hotels, ground transport, on‑site logistics) for a CEO who travels often, including domestic, international, and customer trips.
• Build clean, complete itineraries. Anticipate what could go wrong and have a plan B before it does.
• Handle expenses, receipts, and reimbursements promptly so nothing piles up.

• Triage the CEO’s inbox: surface what’s urgent, draft replies in his voice for routine items, and make sure nothing important slips through.
• Track follow‑ups and commitments, internal and external, and close the loop.

• Restaurant reservations, gifts, personal logistics that bleed into the workday, the dozens of one‑off asks a week. You handle them quietly and well.
• Spot patterns and quietly fix them. If something keeps going wrong, you build the system that prevents it.